Analyst, Program Management and Compliance, Operations
About The Position
USDEC is seeking a detail-oriented Operations Program Management & Compliance Analyst to support the growing operational and compliance needs of the Operations Department. This role is critical to maintaining audit readiness, tracking compliance documentation, and supporting financial and operational processes associated with increased federal funding. The Analyst will play a key role in managing administrative and tracking functions related to contracts, invoices, expense reports, and compliance documentation. Working closely with the Operations Coordinator, this position helps ensure continuity across departmental functions and allows senior leadership to focus on strategic oversight and higher-level compliance priorities.
Requirements
- Attention to detail
- Good grammatical and proofreading skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Ability to prioritize multiple work assignments so as to maximize efficiency and timely completion
- Well organized with ability to work unsupervised.
- Experience in budget analysis / administration
- Ability to work in team environment
- Ability to simultaneously manage multiple products
- University degree – BS/BA required
- Minimum three (3) years’ experience in project coordination or related experience
Responsibilities
- Assist in the processing of USDEC staff expense reports and travel documentation
- Perform initial review of employee expense reports , review for completeness (all necessary receipts and backup documentation).
- Monitor AP mailbox for incoming expense reports and perform initial review for completeness
- Create final expense report PDFs for processing
- Assemble flight information for weekly reconciliation
- Assist in reconciliation of corporate credit card as needed (American Express)
- Implement and maintain monitoring system for Operations via Wrike to improve operational efficiencies. Determine other uses for Wrike to assist in program management.
- Establish system to track necessary monthly reporting documents for offices
- Organize and manage request for proposals (RFPs) and backup for contracts
- Maintain and update documents in representative operations manual
- Maintain and track budget ceilings against contracts
- Tracking and maintaining of contract approvals
- Pull documents during USDA/ FAS compliance audits as directed
- Aide with other compliance tasks as necessary
- Monitoring CDE Finance Mailbox for incoming invoices and initial review for completeness and prepare for coding
- Entry of invoice data into accounting system in Coordinator’s absence
- As directed prepare and assemble appropriate materials for Operations department meetings or events
- Work with VP Information Resources to maintain and update selected sections of the USDEC website and USDECconnect.
Benefits
- Competitive medical, dental, and life insurance benefits as well as ample paid time away (vacation, personal, sick, and company holidays).
- Generous 401(k), and collaborative culture.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
