AP & AR Supervisor

MONKEYSPORTS INC • Allen, TX

2d • Onsite

About The Position

The Accounts Payable & Receivable Supervisor is responsible for overseeing the daily execution of Accounts Payable operations and providing limited oversight of Accounts Receivable activities. This role ensures accurate, timely, and compliant processing of vendor invoices, payments, and customer billings while maintaining strong internal controls. The Supervisor leads AP staff, supports accounting close activities, administers training and corrective actions, and partners cross-functionally to resolve discrepancies. Accounts Receivable responsibilities are limited in scope and focused on accuracy, monitoring, and coordination rather than credit strategy or collections leadership.

Requirements

• Associate’s or bachelor’s degree in Accounting, Finance, or related field preferred
• 4–7 years of accounts payable experience; supervisory or lead experience required
• Working knowledge of basic accounts receivable processes
• Strong understanding of internal controls and segregation of duties
• Experience in retail, e-commerce, or multi-entity environments preferred
• Proficiency in Excel and ERP/accounting systems required
• Strong leadership, organizational, and communication skills
• High attention to detail and ability to manage multiple priorities and deadlines
• Ability to analyze discrepancies and resolve issues efficiently
• Prolonged periods of computer use and document review
• Minimal physical demands

Nice To Haves

• Associate’s or bachelor’s degree in Accounting, Finance, or related field preferred
• Experience in retail, e-commerce, or multi-entity environments preferred

Responsibilities

• Oversee daily AP activities including invoice intake, coding, approvals, and payment processing
• Ensure invoices are properly authorized, accurately coded, and supported by appropriate documentation
• Monitor payment cycles to ensure vendors are paid timely and in accordance with company policies
• Review and approve AP batches, vendor reconciliations, and supporting schedules
• Maintain integrity of vendor master data and payment methods
• Oversee basic AR activities including invoice generation, posting, and payment application, as applicable
• Monitor AR aging reports and identify overdue balances requiring follow-up
• Coordinate with Sales, Customer Service, and Accounting leadership to resolve billing discrepancies
• Ensure customer payments are accurately recorded and properly applied
• Support month-end close by ensuring AR balances, deposits, and reconciliations are complete and accurate
• Escalate collection concerns, credit risks, or unusual AR activity to Accounting leadership
• Enforce internal controls, segregation of duties, and documentation standards across AP and AR processes
• Support month-end and year-end close activities including accruals, cutoffs, and reconciliations
• Partner with Accounting leadership to resolve discrepancies impacting financial reporting
• Support internal and external audits by preparing schedules and documentation
• Coordinate with the Tax Accountant to ensure proper use tax accruals and compliance
• Provide direct supervision and leadership to Accounts Payable staff
• Establish clear expectations for accuracy, timeliness, and professionalism
• Is in charge of hiring, onboarding, and training of AP and accounting support staff
• Conduct performance reviews and provide ongoing coaching and feedback
• Administer corrective actions and performance improvement plans in partnership with Accounting leadership and HR
• Ensure cross-training and coverage for critical AP and limited AR functions
• Identify opportunities to improve AP and AR workflows, efficiency, and accuracy
• Maintain and update procedures and documentation for payables and receivables processes
• Partner with Purchasing, Operations, Warehouse, Retail, and Finance teams to resolve invoice, billing, and payment issues
• Support system enhancements, automation initiatives, and special projects as assigned
• Maintain strict confidentiality and exercise sound judgment when handling sensitive vendor, customer, and financial information
• Support extended work hours during close cycles, audits, or peak processing periods as needed
• Perform other duties as assigned consistent with the scope of the role
• Ensure compliance with federal and state wage and hour laws applicable to non-exempt staff
• Coordinate with HR and Payroll regarding timekeeping, overtime approvals, and scheduling concerns
• Support corrective action related to attendance, timekeeping accuracy, or overtime misuse when necessary

Benefits

• Medical
• Dental
• Vision
• Paid Time Off
• Holiday Pay
• 401k with Employer Match
• HSA with Employer Contributions
• Employer Sponsored Employee Basic Life Coverage
• Life, Accident, Disability, FSA, Critical Illness, Identity Theft Coverage, Pet Insurance
• Employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree