AP & Job Cost Specialist

Schellinger Construction•Columbia Falls, MT

About The Position

For over 60 years, Schellinger Construction has been building highways, roads, and private development projects across Montana. We work primarily in Northwest Montana and provide a full range of services, including earthwork, trucking, gravel crushing, concrete supply, aggregate surfacing, culvert/pipe installation, asphalt paving, and retail aggregate supply (gravel, asphalt). As a family business, we invest in our employees over the long term, providing a bonus program and a complete benefits package including vacation, pension plan, and health insurance.

Requirements

Able to meet deadlines while working effectively in a fast-paced, friendly office environment
Strong attention to detail and organizational skills
Commitment to continuous learning and the ability to provide and receive feedback
Proficiency in Microsoft Office; ability to learn new accounting systems
Commitment to working in a team environment and the ability to maintain confidentiality

Nice To Haves

Experience in Accounts Payable and/or Job Costing preferred

Responsibilities

Each week reviewing employee information on timecards (Traqspera) to ensure completeness and that the phase coding is accurate. Once review is completed, import timecards into Spectrum.
Review Payroll Summary Report from Spectrum and advise Payroll of any errors for correction.
Provide backup support for Traqspera - time card system keep employees, jobs, equipment records up-to-date set-up new users troubleshoot user and system issues
Build and manage Job Daily Material Reports (DMR). Includes weekly quantity updates, import of quantities into Spectrum, and review Labor and Equipment Reporting with Quantities for accuracy and workflow.
Monthly projection process: refresh and analyze excel based job analysis queries and reports in preparation for monthly project projections. As needed, assist with phase code issues relating to supplier invoices
When needed follow up with Field Superintendents to: get time cards that have not been submitted discuss time card corrections provide them with additional phase codes
Once we have been awarded a job, importing the Job Budget from the Estimating Program into Spectrum
Completing monthly data entry (generally on the 25th) of production and financial data (Progress Estimates) provided by MDT into Spectrum
Completing monthly data entry of the quantities we have completed for the month and then producing the Pay Application Report. Review Pay Application Report with Job Superintendent before distributing to the client (most private work)
Backup support for monthly under/over-billing summary to accompany the monthly financial statements
Setting up small jobs and monitoring their progress by talking to job superintendents to understand when each job item is going to be completed. This enables more accurate reporting and projections
Assist with entering invoices in the accounting system daily
Process and reconcile state material invoices monthly
Provide backup support to pay, reconcile Bank of America credit card receipts to individual employee statements, generate expense reports for missing receipts, ensure proper coding, import into Spectrum operating system, and generate zero net checks monthly
Backup support to process weekly check runs and prepare checks for mailing
Assist with weekly diesel data entry into accounting software
Provide backup support for other administrative and accounting tasks as assigned