Assistant Project Manager, Buildings

Stantec•Chicago, IL

About The Position

When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects. Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community. Your Opportunity As an Assistant Project Manager (APM), you will report through a Project Manager or Project Director on one or various projects. This will allow huge growth potential as you will be exposed to clients, design and construction team members, program and project management processes, and strong project leaders. You will have the support and mentorship of our leadership and expert Programs and Project Management team. You will need to be detail-oriented, organized, dependable, resourceful, and able to perform well under the pressure of deadlines. This challenge requires ambition to broaden your education and an eagerness to gain the knowledge and tools to advance your career. Your Key Responsibilities Provide project management support to the Project Manager/Director across all phases of the project lifecycle, ensuring alignment with organizational goals and owner objectives. Assist in defining project scope, goals, and deliverables; develop and maintain detailed project plans, schedules, budgets, and milestone frameworks. Coordinate and facilitate communication among project teams, stakeholders, clients, and consultants, including organizing meetings, preparing agendas, documenting minutes, and distributing key updates. Monitor and analyze project performance against established milestones, budgets, and KPIs; prepare detailed status reports and executive summaries for stakeholders. Collaborate closely with architects, engineers, contractors, equipment planners, and specialty consultants to support design coordination, construction activities, and owner representation. Develop, update, forecast, and control project schedules and financials, proactively identifying variances and supporting corrective action planning. Support stakeholder management efforts by identifying key stakeholders, managing expectations, maintaining engagement, and addressing concerns throughout the project lifecycle. Administer and track procurement and contract processes, including competitive bid documentation, contract negotiations, invoices, payments, and change order reviews. Identify, assess, and mitigate project risks; develop and maintain Risk and Change Registers, and support implementation of risk management strategies. Assist with regulatory reviews and inspections with Authorities Having Jurisdiction (AHJs), as well as coordination of relocation, occupancy, and closeout activities, while maintaining accurate and organized project documentation.

Requirements

Proficiency in project management methodologies, with a strong desire to expand knowledge and practical application.
Advanced computer literacy, including word processing, spreadsheets, presentations, and project scheduling software (e.g. Microsoft Project, eBuilder, Microsoft Office Suite).
Ability to read, interpret, and analyze construction drawings, plans, and technical specifications.
Working knowledge of design and construction processes, project phases, and regulatory requirements.
Strong analytical skills with the ability to evaluate data and prepare detailed project performance reports.
High level of accuracy and attention to detail in documentation, reporting, and compliance tracking.
Ability to collaborate effectively in team environments while managing multiple priorities and deadlines.
Bachelor’s degree in Architecture, Engineering, Construction Management or closely related field.
New college graduates considered, requiring strong Co-op and/or Internship experience within Architecture, Engineering, Design, and Construction firms preferred.
5 years’ experience strongly preferred along a Junior / Assistant Project Manager career track; may include Architecture, Engineering, Design or Construction Management background.

Responsibilities

Provide project management support to the Project Manager/Director across all phases of the project lifecycle, ensuring alignment with organizational goals and owner objectives.
Assist in defining project scope, goals, and deliverables; develop and maintain detailed project plans, schedules, budgets, and milestone frameworks.
Coordinate and facilitate communication among project teams, stakeholders, clients, and consultants, including organizing meetings, preparing agendas, documenting minutes, and distributing key updates.
Monitor and analyze project performance against established milestones, budgets, and KPIs; prepare detailed status reports and executive summaries for stakeholders.
Collaborate closely with architects, engineers, contractors, equipment planners, and specialty consultants to support design coordination, construction activities, and owner representation.
Develop, update, forecast, and control project schedules and financials, proactively identifying variances and supporting corrective action planning.
Support stakeholder management efforts by identifying key stakeholders, managing expectations, maintaining engagement, and addressing concerns throughout the project lifecycle.
Administer and track procurement and contract processes, including competitive bid documentation, contract negotiations, invoices, payments, and change order reviews.
Identify, assess, and mitigate project risks; develop and maintain Risk and Change Registers, and support implementation of risk management strategies.
Assist with regulatory reviews and inspections with Authorities Having Jurisdiction (AHJs), as well as coordination of relocation, occupancy, and closeout activities, while maintaining accurate and organized project documentation.