Assistant / Secretary

Schaeffler•Wooster, OH

19h

About The Position

Your Key Responsibilities Provide proactive and autonomous administrative support to a dedicated team or Manager, ensuring smooth daily operations within the organization. Organize office logistics and optimize administrative procedures to enhance efficiency and communication flow, including managing inbound and outbound correspondence as well as visitor coordination. Handle a broad spectrum of administrative requests and queries, expertly scheduling appointments, planning meetings, preparing agendas, and accurately recording meeting minutes for effective follow-up. Manage time tracking, travel arrangements, and expense reporting for team members or the Manager to streamline operational workflows and maintain transparent budget control. Coordinate effectively with various internal departments to ensure alignment of schedules and activities; maintain and nurture relationships with external partners such as suppliers, customers, and regulatory authorities to support organizational objectives. Create, maintain, and update comprehensive records and databases to ensure accuracy, confidentiality, and accessibility of information, while assisting in the preparation and formatting of reports, presentations, and other critical business documents. Continuously anticipate the needs of the team and Manager to provide timely support, contributing to a collaborative and productive work environment. Adapt to evolving organizational priorities and ensure all administrative tasks are conducted with a high degree of professionalism and attention to detail. Your Qualifications Vocationally trained in Administration with 1 to 3 years experience in a similar role Associates degree required Strong MS office suite; PowerPoint experience required. Excellent communication ability (written & verbal). Ability to meet deadlines. Ability and willingness to professionally represent Schaeffler in all settings. Ability to prioritize and make decisions. Ability to maintain strict confidentiality. External applicants must be authorized to work in the United States without employment visa or other sponsorship Our OfferingOur Offering Medical, dental and vision insurance Life insurance and 401k eligible with up to 6% company match Regular employee appreciation and company events Please see all our benefit offerings at Schaeffler Benefits We look forward to your application. Your Contact Schaeffler Transmission Systems, LLC Kim Korttila Keywords: Experienced; Coordinator; Full-Time; Not Applicable; Administration, Services & Support;

Requirements

Vocationally trained in Administration with 1 to 3 years experience in a similar role
Associates degree required
Strong MS office suite; PowerPoint experience required.
Excellent communication ability (written & verbal).
Ability to meet deadlines.
Ability and willingness to professionally represent Schaeffler in all settings.
Ability to prioritize and make decisions.
Ability to maintain strict confidentiality.
External applicants must be authorized to work in the United States without employment visa or other sponsorship

Responsibilities

Provide proactive and autonomous administrative support to a dedicated team or Manager, ensuring smooth daily operations within the organization.
Organize office logistics and optimize administrative procedures to enhance efficiency and communication flow, including managing inbound and outbound correspondence as well as visitor coordination.
Handle a broad spectrum of administrative requests and queries, expertly scheduling appointments, planning meetings, preparing agendas, and accurately recording meeting minutes for effective follow-up.
Manage time tracking, travel arrangements, and expense reporting for team members or the Manager to streamline operational workflows and maintain transparent budget control.
Coordinate effectively with various internal departments to ensure alignment of schedules and activities; maintain and nurture relationships with external partners such as suppliers, customers, and regulatory authorities to support organizational objectives.
Create, maintain, and update comprehensive records and databases to ensure accuracy, confidentiality, and accessibility of information, while assisting in the preparation and formatting of reports, presentations, and other critical business documents.
Continuously anticipate the needs of the team and Manager to provide timely support, contributing to a collaborative and productive work environment.
Adapt to evolving organizational priorities and ensure all administrative tasks are conducted with a high degree of professionalism and attention to detail.