Associate, Administration Coordinator

OTC Markets Group•New York, NY

16h•$70,000•Onsite

About The Position

OTC Markets Group Inc., operator of premier US financial marketplaces, is seeking an Associate, Administration Coordinator to join our Administration team. We are looking for a proactive, organized, and service‑oriented individual to oversee daily operations in our NYC location. Reporting to the SVP, Human Resources, this role will maintain vendor relationships, facilities services, operational processes and serve as the first point of contact for all guests, suppliers, and vendors. This role is essential in maintaining the company culture and creating a productive and welcoming environment. We invest heavily in employee satisfaction and offer all our employees a highly competitive compensation package. As a dynamic, growing company that fosters an open culture, we emphasize autonomy, responsibility, innovation, and self-discipline. We are looking for someone who wants to make an impressive impact at a company known for its reputation on quality and achievement. Base compensation for this role is up to $70,000.00 annually, depending on experience. In addition, the position is eligible for our discretionary annual bonus program . This role is in the NYC office 5 days a week.

Requirements

Bachelor’s degree in a related field, preferred
Strong knowledge of Microsoft Office – Word, Excel, PowerPoint
2+ years of experience in office administration, reception, or facilities coordination
Experience working in financial services preferred
Strong communication skills and a professional demeanor
Highly organized, reliable, and able to multitask effectively
Positive, “can‑do” attitude with strong problem‑solving skills

Nice To Haves

Event coordination experience is a plus

Responsibilities

Maintain the overall cleanliness and organization of the office and kitchen areas
Manage front desk operations, including greeting and announcing guests, directing calls, and overseeing visitor management systems
Coordinate facilities and oversee day-to-day operations including maintenance, work orders and manage building access
Maintain required Certificates of Insurance (COIs) for all vendors
Manage ordering supplies, shipping and receiving packages including tracking and delivery of mail in a timely fashion
Provide administrative support to senior leadership, including travel planning, hotel arrangements, calendar management, and expense reporting
Coordinate travel and accommodation for employees during core company weeks
Support marketing events and conferences
Act as ambassador and lead the summer internship program
Partner with HR to manage internal company events such as holiday parties
Partner with IT teams to ensure office technology is functioning and meeting rooms are properly set up
Oversee internal documentation related to office systems, processes, and building amenities
Plan and execute internal culture-building activities including birthday celebrations, Pizza Wednesdays, Monday bagels, and company holiday parties
Reconcile monthly invoices and partner with Payables for processing
Assist with open enrollment logistics, communications, benefit orientations, and employee inquiries
Coordinate logistics for quarterly Board of Directors meetings
Support HR in Talent Acquisition efforts including scheduling interviews and coordinating new hire onboarding communications
Support ad-hoc tasks and projects, as assigned