Associate Administrative Assistant

First American•Santa Ana, CA

1d•$20 - $26

About The Position

Join a team that puts its People First! As a member of First American’s family of companies, Data & Analytics is a national provider of property-centric information, analytics, risk management and valuation solutions. First American maintains and curates the industry’s largest property and ownership dataset with over 7 billion document images. Our major platforms and products include: DataTree®, FraudGuard®, RegsData™, TaxSource™ and ACI®. The First American Data & Analytics division boasts more than 20 patents and remains at the forefront of innovation - leveraging technology and data to deliver best-in-class decisioning solutions. Fueled by our industry-leading data and using our technology and proprietary process, our solutions provide lenders, real estate and title companies with actionable insights - enabling them to make better, increasingly automated, decisions. With offices in all major metropolitan areas, including California and New York, DNA teams work collaboratively from across the country. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for ten consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com. What We Do Provides administrative support to a department, management team, and/or executive to ensure efficient operation of the office. Acts as focal point for department and company policy information, and responds to requests on a wide range of topics. Assignments often involve work of a confidential nature and require knowledge of practices and procedures of the function, company products, policies and programs. This position may provide admin support to an individual or department; or may be responsible for standalone administrative function.

Requirements

Requires HS diploma; some college preferred
Typically has 1-2 years of experience in an office environment
Experience with MS Office suite which include word processing, spreadsheets, databases, graphics and desktop publishing applications
Strong organizational skills with the ability to multi-task
Must be able to maintain professionalism and a positive service attitude at all times
Communication skill verbal and written

Responsibilities

Performs a wide range of administrative support for a department or administrative unit
Receives and responds to a wide range of correspondence
Compiles data, and prepares reports for action by management
Prepares presentations for management
Screens telephone calls and may resolve a wide range of inquiries
May screen and respond to e-mail inquiries
Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements
Screens calendar requests, gathering information from requester and presenting request to manager
General administrative assistance includes filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, greeting and assisting visitors
Other duties as assigned

Benefits

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.

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