Associate, AI Program Operations (Educate Texas)

Communities Foundation of Texas • University Park, TX

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About The Position

About Educate Texas

Educate Texas, an initiative of Communities Foundation of Texas, exists to help solve the biggest challenges facing public education. Its vision is for all Texans to have the education they need to earn a sustainable living wage, find a purposeful career, and realize aspirations for themselves, their families, and their communities.

Educate Texas works collaboratively with partners through programs and policies to ensure every Texas student is prepared in school, the workforce, and beyond. Since 2003, Educate Texas has partnered with school districts, institutions of higher education, businesses, community and civic organizations, state agencies, and policymakers to strengthen the public and higher education systems for all Texas students.

Your role

In this role you will provide critical administrative, logistical, and communications support to the Educate Texas AI team. You will help ensure the smooth execution of events, effective stakeholder communication, accurate data tracking, and up-to-date digital and presentation materials that support program goals for the fastest-growing team at Educate Texas.

Requirements

• Bachelor’s degree in education, business administration, public administration, or related field preferred
• 3 or more years of revelant experience
• Experience coordinating meetings, convenings, or events with strong organizational andfollowthrough skills.through skills.
• Ability to managehighvolume communications, including shared inboxes and stakeholder inquiries.volume communications, including shared inboxes and stakeholder inquiries.
• Strong written communication skills and comfort preparing presentations and digital content.
• Proficiencywith CRM/database systems and form or workflow tools (e.g., Salesforce,Jotform).
• Ability to track data such as attendance, milestones, and participation for reporting needs.
• Comfort troubleshooting routine technical or registration issues and improving processes.
• Curiosity about emerging AI trends and willingness to surface relevant insights.
• A proactive,solutions-orientedmindset suited to afast-moving,startupenvironment.
• Effectively model and demonstrate CFT’s core competencies which include Collaboration, Impact and Problem Solving, Integrity and Accountability, Learning, and Internal and External Service

Responsibilities

• Support program operations for the AI Collaborative portfolio, with a focus on coordination, execution, and follow-through
• Coordinate planning andlogisticsfor convenings, meetings, and related activities, including timelines, materials, registration workflows, and follow-up communications
• Serve as a central point of organization for program communications, managing shared inboxes, responding to routine inquiries, routing requests, and tracking next steps
• Maintain accurate records and tracking for program activities, including timelines, milestones, participation, and organized archives of program assets and materials used for meetings and events
• Collaborate closely with program staff and cross-functional partners toanticipateoperational needs,identifygaps, and support smoothexecution across initiatives
• Stay informed about emerging AI trends and developments in education, helping surface relevant insights that inform program planning and communications
• Help support the collection ofdata that will inform theuse and adoption of AI across the Texas education ecosystem
• Bring a can-do attitude and flexible work style as EDTX is building a new initiative and the roles and responsibilities may adapt over time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level