Associate, Office Administration

Jordan Park Group•New York, NY

4h•$100,000 - $115,000•Onsite

About The Position

We are looking for an exceptional Office Admin in our New York office to support the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service and excellence. We are a team driven to serve clients, partners, and each other. Our approach is customized to solve complex needs and founded on our core principles of Excellence, Service, Community, and Impact. This position will provide high-level administrative support in various capacities, including but not limited to, our Senior Leadership team. In this role, you will support the VP of Executive Administration, and partner with other Office Administration team members.

Requirements

Must be flexible with hours; occasionally work extra hours as needed
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to multitask and prioritize needs
Self-directed and able to work without a lot of supervision
Energetic and eager to tackle new projects and ideas
Able to perform a wide variety of executive assistant duties, spanning many areas of responsibility
Strong team player
5+ years of prior experience in the capacity of a mid- to senior-level assistant
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Detail oriented
Scheduling appointments/updating calendars a must
Excellent written and verbal communication skills
Ability to handle confidential information and build trust with the team and executives
Able to concentrate on multiple problems/tasks at once
Excellent time management and prioritization skills

Nice To Haves

Bachelor’s degree in business administration or related field preferred

Responsibilities

Managing executive schedule and acts as liaison for the teams and execs supported
Coordinating schedule of assigned team and respective executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees
Extensive experience in scheduling complicated domestic and international travel
Arranges accommodations, itineraries, and all correspondence related to arrangements as needed
Assisting in planning and organizing company events, meetings, business luncheons, and client meetings
Preparing documents, as well as maintaining files, records, and correspondence
Handling confidential information; organizes and maintains files
Preparing information and research as needed
Updating CRM/Salesforce with new contacts and calendar activities
Special projects as assigned
Act as back up / support to Front Desk as needed
Welcome and greet guests
Provide general support to visitors
Maintain the condition of the office
Work with building management in case of needed repairs
Maintain inventory of kitchen and office supplies and order items on a regular basis