Billing Assistant

DSV • Itasca, IL

7d

About The Position

DSV is seeking a detail-oriented and organized Import/Export Billing Clerk to join our transportation and logistics team. The Import/Export Billing Clerk will be responsible for accurate and timely billing of import and export shipments, ensuring compliance with customer requirements, and maintaining financial records related to billing and invoicing.

Requirements

• Minimum of 2 years of experience in billing or accounting, preferably in the transportation and logistics industry with a focus on import/export operations
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Proficiency in data entry and numerical calculations
• Familiarity with billing software/systems and proficiency in Microsoft Office suite, particularly Excel
• Knowledge of import/export processes, documentation requirements, and related regulations
• Basic understanding of accounting principles and practices
• Excellent communication and interpersonal skills to interact with internal teams and external customers
• Ability to work effectively in a fast-paced and deadline-driven environment
• Fluent in English (oral and written)
• Strong computer skills required, including proficiency in billing software/systems, Microsoft Office suite, and data entry.

Nice To Haves

• Associate's degree or certification in Accounting, Finance, or a related field
• Experience with billing/invoicing systems, such as SAP, Oracle, or similar software
• Knowledge of customs regulations and import/export compliance
• Familiarity with transportation management systems (TMS) or other logistics software related to billing/invoicing

Responsibilities

• Generate and review billing invoices for import and export shipments based on customer contracts, rates, and service agreements
• Ensure accurate and timely recording of billing information, including shipment details, charges, and costs incurred
• Verify shipment documentation, including bills of lading, commercial invoices, and customs documents, to ensure accuracy and compliance with customer requirements and regulatory standards
• Collaborate with internal teams, such as operations and customer service, to gather necessary information and resolve billing discrepancies or issues
• Maintain billing records, files, and documentation in an organized manner for easy retrieval and reference
• Coordinate with customers and provide billing-related support, including responding to inquiries, addressing billing disputes, and providing necessary documentation
• Assist with month-end and year-end closing activities, including reconciling billing records, preparing reports, and supporting financial audits
• Adhere to established billing processes and procedures, ensuring compliance with internal controls and regulatory requirements
• Stay updated with industry regulations and best practices related to import/export billing and invoicing

Benefits

• DSV offers a comprehensive benefits program designed to support the health and well-being of employees and their families. Benefits include medical, prescription, dental, vision, and life insurance, as well as flexible spending accounts (FSAs), health savings accounts (HSAs) (for eligible plans), and short- and long-term disability coverage.
• Employees also have access to wellness resources, Employee Assistance Program (EAP) services, and other support benefits. Financial benefits include participation in the DSV 401(k) plan, which provides company matching contributions of up to 5%.
• To support work-life balance, DSV offers various paid time off programs and paid company holidays. Specific PTO and leave programs may vary by location and division in accordance with state or local laws

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree