Billing Coordinator

Mesa Energy Systems•Reno, NV

1d•Onsite

About The Position

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems. The primary responsibilities of this position are to ensure that all project related invoicing for operations are paid within the guidelines set by the Credit & Collection Manager. This requires constant interaction and documentation of all interactions with all levels of management and the customer.

Requirements

Associate degree or higher in Accounting or Finance, preferred.
2 + years’ experience in collections.
Strong communication skills, both verbally and in writing.
Comfortable in the use of Word and Excel.
Good organization skills with the ability to follow up.

Responsibilities

Coordinating with Project Mangers, track monthly progress billings and prepare and submit invoices for all construction jobs.
Review construction contracts for billing terms and conditions and ensure invoices are prepared accordingly.
Work with subcontractors to obtain appropriate documentation to support invoice packages, including securing the appropriate lien releases.
Working with the Payroll Department, assist in securing the required certified payroll reports from Mesa subcontractors.
Prepare service invoices including preventative maintenance contracts, T&M, and Quoted work.
Actively monitor accounts receivable aging and make collection calls.
Problem solves collection or slow pay issues to ensure invoices collected as quickly as possible.
Call all accounts and document all contact with the customers.
Take calls concerning invoice disputes and pull all pertinent back up. Review & document dispute with appropriate personnel if not able to come to a conclusion on your own.
Follow up on all disputes to ensure prompt response time.
Prepare construction lien releases
Any other duties as may be required by management.