Billing Coordinator

BakerHostetler Career•Los Angeles, CA

9d•$65,000 - $90,000•Remote

About The Position

Our Finance and Accounting department has an excellent opportunity for a Billing Coordinator in the Orange County or Los Angeles offices. This is a primarily remote, non-exempt position that reports to the OC Billing Supervisor. This position supports regional billing for the Firm by working with attorneys to prepare monthly bills and electronic billing while exhibiting a high level of customer service to the Firm’s attorneys, secretaries, staff, and Clients.

Requirements

Bachelor's degree with a minimum of three (3) years of related experience or the equivalent combination of education and experience.
Previous experience in a law firm environment and knowledge of billing department operations is essential and an understanding of flat fee intellectual property billing, following fee schedules, is highly desirable.
Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, and a strong working knowledge of Excel.
Solid billing experience utilizing Elite software.
Experience with major E-billing vendor sites and Bill Blast is a plus.
Strong Internet research skills and the ability to use legal and financial research systems.
Proven aptitude to learn new software applications.
General knowledge of accounting principles and internal control concepts.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply concepts such as fractions, percentages, ratios, probability, statistical inference, and proportions to practical situations.
Demonstrated ability to multi-task and be detail-oriented with strong follow-up methods.
Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines.
Ability to exercise discretion with confidential and sensitive information.
A strong client service approach and team orientation.
Ability to speak effectively and respond to common inquiries or complaints from all levels of clients, professional staff and support staff.
Interpersonal communication skills are necessary to maintain effective relationships with partners, attorneys, clients, and staff, and to exhibit a high degree of responsiveness, diplomacy, and professionalism in these interactions.

Responsibilities

Utilize Elite 3E, BillBlast, and other firm software to perform duties and responsibilities.
Review and edit proformas in response to attorney and legal assistant requests.
Verify accuracy of billing instructions, rates, and edits made to proformas.
Communicate billing discrepancies, deadlines, and requests to supervisor, attorneys, and legal assistants.
Ensure invoices comply with outside counsel guidelines, billing requirements, and deadlines.
Distribute invoices and supporting documentation to clients in a timely manner.
Respond to billing requests and inquiries from clients, attorneys, and legal assistants in a timely manner.
Review and update special billing instructions, distribution lists, and other billing fields in firm software.
Provide billed and unbilled amounts for accruals and budgets in response to various requests.
Support e-Billing specialist and accounts receivable analyst as needed.
Collaborate with team members and supervisor to offer or request assistance and streamline processes.
Other duties as requested and assigned.