Budget Coordinator

Vibrant Emotional Health

20h•$37 - $49•Remote

About The Position

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone. Position Overview: The Budget Coordinator works closely with finance, grants, contracts, and program leadership to track expenditures, support forecasting, and prepare financial reports for internal stakeholders and external funders.

Requirements

Strong proficiency in Excel and financial reporting tools.
High attention to detail and ability to manage multiple funding streams simultaneously.
Analytical and problem-solving skills
Strong written and verbal communication
Collaborative and service-oriented mindset
Ability to work in a fast-paced, evolving environment
Commitment to equity, inclusion, and trauma-informed practices
Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a related field.
2+ years of experience in budgeting, financial coordination, or grants management.
Experience working with government-funded programs, nonprofit organizations, or public health initiatives.
Experience with federal grants (e.g., SAMHSA, HHS, CDC).
Familiarity with nonprofit accounting standards and cost allocation principles.

Nice To Haves

Experience supporting crisis services, behavioral health, or public health programs.
Knowledge of financial systems such as NetSuite, Adaptive Planning, or similar platforms.

Responsibilities

Assist in the development, maintenance, and reconciliation of annual and multi-year budgets for 988 programs and initiatives.
Monitor monthly expenditures against approved budgets and identify variances or trends.
Support forecasting and reallocation of funds to ensure optimal use of resources.
Prepare routine financial reports for program leadership, executive management, and funders.
Support compliance with federal, state, and private funding requirements, including SAMHSA and other government grants.
Assist with audits, fiscal reviews, and documentation requests related to 988 funding.
Collaborate with grants and contracts teams to track funding allocations, allowable costs, and spending deadlines.
Support budget narratives, amendments, and financial sections of grant proposals and renewals.
Ensure expenditures align with grant agreements, scopes of work, and regulatory guidelines.
Serve as a financial liaison between the finance department and 988 program staff.
Provide budget guidance to non-finance staff to support informed decision-making.
Participate in meetings related to program planning, funding strategy, and operational scaling.
Maintain accurate financial data in accounting and budgeting systems.
Support process improvements to enhance efficiency, transparency, and reporting accuracy.
Develop tools or templates to streamline budget tracking and communication
Other duties as assigned.