Business Admin Specialist I (Enrollment Management Finance)

Enrollment Management Finance • Gainesville, FL

5d • $21

About The Position

The University of Florida is looking for a Business Administration Specialist to support fiscal and security operations across the Division of Enrollment Management. In this role, you will provide critical support for the Division's fiscal management and security transactions, as well as assist with various administrative tasks. Key responsibilities include, but are not limited to: Fiscal Management and Processing Process financial activities for state, auxiliary, gift/grant, foundation, and concession accounts totaling several million annually. Coordinate purchases, travel authorizations and reimbursements, vendor payments, deposits, transcript and application fees, reconciliations, and cash boxes. Input and retrieve information in university financial systems, including requisitions, purchase orders, vendor payments, deposits, travel authorizations, and expense reports. Analyze, interpret, and apply relevant policies, and recommend operational improvements when appropriate. Maintain financial records and provide periodic reports. Assist with developing and justifying operating budget requests. Administrative Support Provide administrative support for the Finance team, serving as primary point of contact. Handle document creation and editing and file organization as needed. Participate in business process reviews and stay informed of changes. Collaborate with team members to address regulatory, compliance, and technology updates. Security and Access Administration Serve as a Department Security Administrator, managing myUFL access and roles. Review access routinely and certify authorizations. Remove access as needed for employee departures. Other Duties Assist with special projects and other duties as assigned.

Requirements

• High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Strong critical thinking, analytical, and communication skills
• Demonstrated ability to work independently and exercise sound judgment
• Strong initiative with a willingness to learn new skills and ability to adapt to new processes
• Demonstrated organizational skills and a strong attention to detail
• Strong interpersonal skills; ability to work effectively in a team environment
• At least 2 years post high school relevant work experience preferred
• Prior experience of PeopleSoft and knowledge of myUFL systems as it relates to fiscal and security functions
• General knowledge of and experience with university, state, and federal regulations regarding fiscal, budget, and grants

Responsibilities

• Process financial activities for state, auxiliary, gift/grant, foundation, and concession accounts totaling several million annually.
• Coordinate purchases, travel authorizations and reimbursements, vendor payments, deposits, transcript and application fees, reconciliations, and cash boxes.
• Input and retrieve information in university financial systems, including requisitions, purchase orders, vendor payments, deposits, travel authorizations, and expense reports.
• Analyze, interpret, and apply relevant policies, and recommend operational improvements when appropriate.
• Maintain financial records and provide periodic reports.
• Assist with developing and justifying operating budget requests.
• Provide administrative support for the Finance team, serving as primary point of contact.
• Handle document creation and editing and file organization as needed.
• Participate in business process reviews and stay informed of changes.
• Collaborate with team members to address regulatory, compliance, and technology updates.
• Serve as a Department Security Administrator, managing myUFL access and roles.
• Review access routinely and certify authorizations.
• Remove access as needed for employee departures.
• Assist with special projects and other duties as assigned.

Benefits

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees