Business Administrator

Pomona College • Claremont, CA

2d • $27 - $30

About The Position

ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation’s premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges. JOB PURPOSE: The Business Administrator oversees the venue-specific financial and administrative processes that support events at Bridges Auditorium. This role ensures that contracts, billing, payments, and financial workflows are accurate, compliant, and consistently executed in accordance with institutional policies. The Business Administrator serves as the venue’s financial operations and process enforcement authority, owning Workday workflows and supporting the Director by ensuring that all financial documentation, backup, and approvals are accurate and complete prior to final sign-off. This position executes established institutional financial processes but does not set financial policy, exercise independent budget approval authority, or perform institutional accounting or financial reporting functions. This position reports to the Director and works closely with Audience Services, Box Office, Production, and the College’s Business Office.

Requirements

• High School Diploma or GED is required, or an equivalent combination of education and experience.
• Minimum 5 years of professional experience in financial administration or business operations experience is required.
• Proficiency in Workday (required).
• Demonstrated experience executing financial processes and ensuring compliance.
• Strong attention to detail and ability to manage complex workflows.
• Ability to work independently in a process-driven environment.

Nice To Haves

• Bachelor’s degree is preferred.
• Experience in a college or university setting preferred.
• Experience in a performing arts or live event venue preferred.
• Familiarity with Planning Pod preferred.

Responsibilities

• Financial Processing & Workday Management Serve as the primary owner of venue-specific Workday financial workflows. Prepare requisitions, process invoices, manage internal billing transfers, and track event-related payments. Ensure all financial documentation is accurate, complete, and properly coded prior to Director approval. Reconcile event financials post-show and support timely financial closeout. Review purchase card transactions to ensure expenses are correctly classified with appropriate codes and spend categories as they pertain to individual events. Maintain accurate, real-time financial records for all events.
• Contracts & Compliance Review contracts for institutional compliance and adherence to college policies. Recommend updates to contract language or processes as needed to maintain compliance. Maintain and update standard contract templates and approved language. Route contracts for required approvals and signatures. Ensure all contractual and financial processes align with institutional requirements.
• Vendor Documentation & Policy Adherence Manage Certificates of Insurance (COIs) and vendor compliance documentation. Ensure vendors and services approved by operational teams meet institutional requirements for payment. Serve as the primary liaison with finance, procurement, and risk management offices regarding venue-specific procedures.
• Box Office & Production Financial Coordination Receive finalized box office settlement reports and ensure ticket revenue aligns with contractual terms. Receive post-event invoices and documentation from Production Management. Transfer funds from clearing accounts to appropriate destinations, including internal transfers, external payments, and coordinated wires with the Business Office. Compile financial documentation in coordination with Audience Services to support final client billing review.
• Reporting, Systems & Process Development Regularly advise the Director on the status of event finances. Identify and implement improvements to venue-specific financial workflows. Develop clear, repeatable processes and communicate procedures to internal teams. Support efficient collaboration between the venue and the Business Office.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees