Business Administrator

Microsoft•Redmond, WA

9h•$25 - $44

About The Position

The Cloud & AI organization accelerates Microsoft’s mission and bold ambitions to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers’ heterogeneous environments, as well as ensuring the security of our own internal estate. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their full potential each day. In doing so, we create life-changing innovations that impact billions of lives around the world. Microsoft is one of the largest enterprise service companies in the world. Security is a top priority for our customers amid digital threats, regulatory scrutiny, and complex environments. Microsoft Security aims to make the world safer by empowering users, customers, and developers with a comprehensive security cloud offering end-to-end, simplified solutions. Our organization drives Microsoft’s mission to secure technology platforms, devices, and clouds for customers and our own internal estate. We foster a culture of growth mindset, excellence, and innovation, creating impactful solutions for billions globally. Are you an experienced Executive Business Administrator passionate about supporting a dynamic leader? Do you thrive in managing complex calendaring, coordinating meetings and events, and influencing security culture across Microsoft? We want someone like you! This role requires effective communication, prioritization, and multitasking skills, along with professionalism and operational excellence. You’ll need to navigate a fast-paced environment, demonstrate good judgment, accommodate diverse work styles, maintain confidentiality, and consistently follow through on tasks. Success means managing high workloads calmly and independently, dealing with ambiguity, and having a passion for supporting managers and organizations. Microsoft’s mission is to empower every person and organization to achieve more. We unite with a growth mindset, innovate to empower others, and collaborate to reach shared goals. Our values—respect, integrity, and accountability—create an inclusive culture where everyone can thrive. We are committed to cultivating a positive, inclusive work environment for all employees Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Requirements

2+ years Administrative, Business Support, and/or customer service experience.
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft background and Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Nice To Haves

3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, or administration work for executive/upper-level management.
3+ years of proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint and experience using OneNote, SharePoint, Teams or similar collaboration tools.
Bachelor’s degree in a relevant field or equivalent experience.
Experience managing budgets for events, travel, and training.
Prior mentorship, management, or lead EA experience.
Familiarity with Microsoft internal tools (Employee Central/HeadTrax, MS Expense Tool, MS Travel, iCIMS, MyOrder).
Ability to work independently, handle ambiguity, and adapt to changing priorities.
Professionalism, sound judgment, integrity, and discretion with confidential information.
Effective teamwork and relationship-building across diverse groups.
Experience supporting executives in fast-paced corporate environments.

Responsibilities

Manage complex calendars and coordinate domestic/international travel for multiple leaders
Build strategic relationships with stakeholders and understand business priorities to optimize leaders’ time
Organize and support meetings, events, conferences, and team activities, including logistics and materials
Collaborate with Chief of Staff, Lead EA, peer EAs, and Business Operations to drive organizational effectiveness
Support business operations: budget management, reviews, leadership meetings, and team-wide events
Foster team morale and participate in admin and business operations communities
Exercise sound judgment with confidential information and ensure timely, accurate communication Represent the team and Microsoft professionally to internal and external partners
Manage headcount, space, and reporting using internal tools; coordinate office moves as needed
Mentor administrators and contribute to a positive, inclusive team environment
Embody our Culture and Values