Business Affairs Assistant

NEON Rated • New York, NY

16d • $62,000 - $65,000 • Hybrid

About The Position

NEON is seeking a detail-oriented and proactive individual to join our team as a Business Affairs Assistant in either our New York or Los Angeles office. This role will be integral in supporting the Business Affairs department by managing a variety of administrative tasks and facilitating communication across teams to ensure smooth operations. Here is what you'll do: Manage contract administration, ensuring efficient signature collection, accurate agreement tracking, and well-maintained internal file systems. Oversee project-related payment workflows for acquisitions, development, and production, including processing WGA fringes and ensuring accurate, timely payouts. Review and submit Business Affairs invoices and partner closely with Finance to coordinate prompt payment and reconciliation. Track and manage merchandising rights, required approvals, and pre-negotiated talent royalties tied to merchandise initiatives. Maintain and regularly circulate key internal Business Affairs tracking documents to ensure visibility and alignment across teams. Handle corporate governance matters, including entity formation, securing federal tax ID numbers for new subsidiaries, and drafting internal operating agreements. Support international tax compliance by coordinating and providing required documentation to consultants for cross-border deals. Manage copyright and UCC filings, lien searches, and title report requests to protect company interests. Serve as the primary administrative lead for Business Affairs, including overseeing departmental scheduling and calendar management for the President of Business & Legal Affairs. Manage expense reporting for the President of Business & Legal Affairs. Supervise Business Affairs interns, guiding responsibilities such as quarterly credit facility reporting, data entry, trailer music license review, and other ongoing projects. Opportunity to expand into drafting and reviewing music licenses, clip licenses, influencer agreements, venue rental agreements, and other related agreements.

Requirements

• Bachelor’s degree in Business Administration, Film Studies, Law, or a related field preferred
• Open to recent graduates and entry-level candidates with up to 1 year of relevant experience
• Prior exposure to business affairs, legal, or administrative work is a plus, internships and externships count
• Interest in legal and business affairs within the entertainment industry strongly preferred
• Ability to handle confidential information with discretion and professionalism
• Strong work ethic with excellent problem-solving skills
• Proactive, detail-oriented, and highly organized with an anticipatory mindset
• Proficiency in Microsoft Office and Google Workspace

Responsibilities

• Manage contract administration, ensuring efficient signature collection, accurate agreement tracking, and well-maintained internal file systems.
• Oversee project-related payment workflows for acquisitions, development, and production, including processing WGA fringes and ensuring accurate, timely payouts.
• Review and submit Business Affairs invoices and partner closely with Finance to coordinate prompt payment and reconciliation.
• Track and manage merchandising rights, required approvals, and pre-negotiated talent royalties tied to merchandise initiatives.
• Maintain and regularly circulate key internal Business Affairs tracking documents to ensure visibility and alignment across teams.
• Handle corporate governance matters, including entity formation, securing federal tax ID numbers for new subsidiaries, and drafting internal operating agreements.
• Support international tax compliance by coordinating and providing required documentation to consultants for cross-border deals.
• Manage copyright and UCC filings, lien searches, and title report requests to protect company interests.
• Serve as the primary administrative lead for Business Affairs, including overseeing departmental scheduling and calendar management for the President of Business & Legal Affairs.
• Manage expense reporting for the President of Business & Legal Affairs.
• Supervise Business Affairs interns, guiding responsibilities such as quarterly credit facility reporting, data entry, trailer music license review, and other ongoing projects.
• Opportunity to expand into drafting and reviewing music licenses, clip licenses, influencer agreements, venue rental agreements, and other related agreements.

Benefits

• NEON offers all of its full-time employees a robust range of benefits
• Get peace of mind with our comprehensive Health Care Plan, covering medical, dental, and vision expenses.
• Secure your future with our Retirement Savings Plan, offering options like 401k and IRA.
• Stay protected with our Life Insurance Coverage, including both Basic and Voluntary plans, as well as AD&D.
• Enjoy a healthy work-life balance with our Unlimited Vacation policy, sick days, public holidays, and office closure for winter break.
• Take care of your loved ones with our Family Leave Options, including Parental and Caregiver Leaves.
• Invest in your wellbeing through our Wellness Programs and Resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level