Business Analyst, Disbursements

LLNL•Livermore, CA

10d•Hybrid

About The Position

We have an opening for a Business Analyst to support the financial processes in the Office of the CFO. You will be supporting the functionality and data for disbursement systems. This includes operating with other downstream systems in executing the work to ensure technical review actions are tracked, internal and external deliverables are managed and completed on time, ensuring documentation is properly archived, and ensuring communication systems are in place and working properly. This position is in the Disbursements Division in the Office of the CFO (OCFO) organization. This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. You will Coordinate efforts for system process improvements and help to ensure all action items are added, tracked, and reported out on a regular basis. Assist in gathering project documentation and quality requirements. Monitor tasks to include internal and external deliverables and ensure responsibly parties are completing activities on time to support closure. Gather performance data, assist in analysis, and make recommendations that may include schedule variance analysis and preparation of recovery or corrective action plans. Perform SharePoint site administration and maintain organized shared document structures. Communicate effectively between leadership and the functional teams. Provide consultative support to Disbursement leadership team to monitor deliverables and tracked action items. Assist in the development of programmatic documents such as reports, decision memos, external responses, and action items. Participate and, in some cases, leads in defining, automating, and improving new, unusual and existing business processes and workflows. Conduct assessments of current processes and identify improvement opportunities. Research and prepare documentation for user guides, training manuals, and process checklists for disbursement systems. Develop system test strategies and plans, perform system testing and create and execute automated test scripts in support of Disbursement application maintenance tasks and projects. Perform other duties as assigned.

Requirements

Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
Bachelor’s degree in Business or Technology area or equivalent combination of education and related experience.
Knowledge and understanding of financial systems & processes.
Extensive knowledge and understanding of disbursement systems.
Experience gathering, analyzing, evaluating, and interpreting data for documenting functional needs and constraints.
Experience in project management and applying related practices, standards, and processes.
Experience coordinating workflow activities in a dynamic work environment and ability to meet deadlines and manage changing priorities.
Experience effectively applying good judgment, discretion, and problem-solving skills to identify solutions and resolve issues.
Proficiency in working effectively as part of a multi-disciplinary team in a business support environment using computer systems to manage complex data collections.
Ability to use discretion and problem-solving skills to resolve issues.
Effective communication and organizational skills, customer support, task prioritization, attention to detail, accuracy, and follow through.
Ability to communicate clear expectations on project and process activities, as well as lead the facilitation of business process improvements.
Ability to learn new software applications.
Advanced experience using MS Office business applications and web-based collaborative platforms, such as Confluence, Teams, Word, Excel, Visio.
Experience using Adobe Acrobat Pro, Microsoft Teams.

Nice To Haves

Experience working in the Office of the CFO and with LLNL’s operations and business processes.
Knowledge of Infor (ePay) reimbursement systems, Oracle Payables, and Financial EBS systems for various functionality.

Responsibilities

Coordinate efforts for system process improvements and help to ensure all action items are added, tracked, and reported out on a regular basis.
Assist in gathering project documentation and quality requirements.
Monitor tasks to include internal and external deliverables and ensure responsibly parties are completing activities on time to support closure.
Gather performance data, assist in analysis, and make recommendations that may include schedule variance analysis and preparation of recovery or corrective action plans.
Perform SharePoint site administration and maintain organized shared document structures.
Communicate effectively between leadership and the functional teams.
Provide consultative support to Disbursement leadership team to monitor deliverables and tracked action items.
Assist in the development of programmatic documents such as reports, decision memos, external responses, and action items.
Participate and, in some cases, leads in defining, automating, and improving new, unusual and existing business processes and workflows.
Conduct assessments of current processes and identify improvement opportunities.
Research and prepare documentation for user guides, training manuals, and process checklists for disbursement systems.
Develop system test strategies and plans, perform system testing and create and execute automated test scripts in support of Disbursement application maintenance tasks and projects.
Perform other duties as assigned.