Business Development Partnership Coordinator

Association of Women's Health, Obstetric & Neonatal Nurses•Washington, DC

6d•$58,000 - $60,000

About The Position

The Association of Women’s Health, Obstetric and Neonatal Nurses (AWHONN) is a not-for-profit membership organization that promotes the health of women and newborns. Our mission is to empower and support nurses caring for women, newborns, and their families through research, education, and advocacy. The Business Development and Partnerships Coordinator will provide primary administrative support to the partnership and development division and Sr. Vice President. This role is also responsible for coordination of all project management, funding and assisting with day-to-day administrative duties and special projects as needed.

Requirements

Bachelor’s degree or equivalent experience.
3 year minimum related experience preferably in a not-for-profit organization.
At least 3 years administrative experience supporting projects and programs at progressively higher-level positions preferably in a not for profit, healthcare/medical association, or professional society.
Demonstrated proficiency in utilizing finance and project management databases.
Strong writing, organizational, administrative, and interpersonal communications.
Analytical skills and an ability to identify and utilize information resources.
Ability to prioritize multiple and constantly changing tasks, remain flexible often under very tight deadlines.
Ability to work well at all levels in the organization.
Demonstrated proficiency with Microsoft Office applications including MS Word, Excel, and PowerPoint.
Demonstrated skill coordinating/managing projects.
Demonstrated ability and versatility to work both independently as well as within a team environment

Responsibilities

Serve as liaison and provide support for the Director, Partnerships & Business Development with scheduling, preparing for, attending, and following up on various projects and initiatives with AWHONN staff internally and external meetings with staff, corporate partners, vendors, and organization affiliates as appropriate
Manage all aspects of scheduling and preparing for both internal and external meetings (i.e. team meetings, sponsor or funder visits, etc.);
Prepare materials and agendas, take meeting notes, arrange for catering and distribute materials for follow-up; and
Draft emails, reminders, letters, proposals and reports in connection with primary responsibilities as directed for the team;
Ensure funded projects are tracked, credited appropriately, and balanced to the finance tracking document (excel or similar), project management system (Smartsheet, Asana or Basecamp) and finance system (Intacct, BILL.com, etc)
Responsible for file management of business development documents, agreements and other related contracts
Assist Director with tracking, coding of invoices and payment tracking for funded programs and sponsored activities for corporate partners and vendors
Coordinate Director’s travel for all association related meetings and events
Track and monitor all required funded project contracts, agreements and other related documentation in Microsoft Sharepoint Teams for yearly financial audit;
Weekly project workload data review;
Work with Director to review and track monthly revenue reconciliations;
Assist Director of Meetings and Convention Services with assigned convention related tasks
Provide support for on site at the annual convention and leadership conference
Attend local and national meetings as needed
Review and ensure execution of the weekly content of the Nurse’s Station Newsletter
Perform other duties as appropriate