Business Operations Coordinator

Unum Group•Portland, ME

7d•$40,000 - $75,600

About The Position

This position is accountable for providing administrative support (including travel, scheduling, expense reporting, etc.) and project work in support of projects and initiatives. The incumbent will support a Vice President, and possibly other management-level employees in the organization, to ensure project documentation is accurate, up-to-date and aligned with corporate standards. Additional duties include action item follow-up, setting-up meetings, documenting meeting minutes, preparing pre-work for meetings, etc.

Requirements

Bachelor’s degree or 1 to 3 years related work experience required.
Good negotiation skills
Strong written and oral communication skills
Strong analytical and problem-solving skills
Strong knowledge and experience with various Microsoft Office tools such as Access, Excel, Microsoft Word, Microsoft Projects, Power Point, and Visio.
Strong planning, organizing and time management skills
Ability to multi-task goals and priorities
Ability to deal with multiple, concurrent, and rapidly changing demands
Ability to interact, partner, and influence internal and external customers, as well as various levels of management

Responsibilities

Under direct supervision, assists in coordination of projects including preparing and maintaining project plans, project schedules, and staffing requirements.
Tracks progress and identifies/resolves obstacles.
Performs some administrative tasks such as answering/screening calls, arranging meetings, developing agendas, preparing progress reports, and ordering and maintaining supplies.
Create, organize, and maintain project SharePoint sites and file structure for new and existing projects.
Accountable for project reporting to ensure all information is collected and organized in a consistent manner while providing an accurate and up-to-date view of the project status.
Accountable for following up on action items, documenting meeting minutes, etc.
Organizes tasks efficiently to meet deliverables on time; notifies management when schedules cannot be met; recommends and implements alternatives/options to minimize delay.
Maintains the budget and conducts variance and trend analysis as needed.
Establish cooperative, productive working relationships with functional business areas resources in order to resolve issues and keep the project moving.
Conducts information searches, compiles data, and monitors and reports results as needed.
Prepares budgets, including researches and estimating expenses, develops format for tracking expenses, analyses and researches discrepancies
Assist with all day/multi-day meetings for leaders within or visiting company sites. Can assist with development and coordination of pre-work, scheduling meetings, developing agendas, capturing and sharing information from the meetings.
Co-ordination of organizational change communications and creation of new org charts.
Assist with the coordination of projects including project plans, schedules, and action steps.
Assist with the creation and maintenance of SharePoint site.
Able to provide creation/maintenance of any type of reporting similar to what a block analyst completes
May perform other duties as assigned, including special projects.

Benefits

Award-winning culture
Inclusion and diversity as a priority
Performance Based Incentive Plans
Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
Generous PTO (including paid time to volunteer!)
Up to 9.5% 401(k) employer contribution
Mental health support
Career advancement opportunities
Student loan repayment options
Tuition reimbursement
Flexible work environments