Business Operations & HR Coordinator

Business Health Solutions Professional Corporation • Indianapolis, IN

1d • Remote

About The Position

Business Health Solutions PC (BHS) is an independent occupational health, safety, and wellness company serving some of the country's largest employers — including Dow Chemical, Eli Lilly, Carrier Corporation, Baxter, and other long-term valued customers. With over 170 years of combined leadership experience, our team delivers on-site solutions that protect workforces and reduce employer liability. We operate without ties to hospitals or insurance providers, which means we answer only to our clients and their people. Our culture is grounded in four core values: Service, Excellence, Integrity, and Humility. We are looking for a sharp, dependable, all-in-one operations and HR coordinator to keep BHS running smoothly behind the scenes. This person will own our billing and payroll processes, manage HR functions from recruiting through orientation, handle social media, and keep our office operations organized and moving. This role is ideal for someone who thrives on variety, takes ownership without being asked, and gets satisfaction from knowing they are the person the team counts on. You will work directly with our executive leadership team and touch nearly every part of the business.

Requirements

• 3–5+ years in an office manager, operations coordinator, or HR generalist role — ideally in a small or growing company where you wore many hats.
• Hands-on experience with billing, basic payroll, or bookkeeping support.
• Familiarity with HR fundamentals: recruiting, onboarding, offer letters, and employee records.
• Comfortable managing social media accounts for a business (LinkedIn, Instagram, Facebook).
• Proficient in Microsoft Office and/or Google Workspace
• Highly organized with strong follow-through — you do not let things fall through the cracks.
• Professional, discreet, and trustworthy when handling confidential employee and financial information.
• Self-directed: you can manage a full task list without needing daily check-ins.

Nice To Haves

• BambooHR and Canva experience a plus.

Responsibilities

• Manage accounts receivable and accounts payable; maintain organized documentation for the bookkeeper.
• Collect and submit employee hours to the payroll provider; validate for accuracy and resolve discrepancies.
• Process expense reports and staff credit card reconciliations in a timely manner.
• Maintain customer contract database and compensation spreadsheets; support annual compensation reporting.
• Post open positions, conduct initial phone screens, and coordinate interviews with hiring managers.
• Prepare offer letters and manage new hire onboarding in BambooHR, including I-9 documentation.
• Lead initial orientation for new employees; ensure a smooth, organized first-week experience.
• Support benefits enrollment, TASC administration, and ongoing employee record maintenance.
• Track performance review timelines and flag overdue reviews to leadership.
• Coordinate staff acknowledgements for milestones, successes, and bereavement.
• Draft and schedule posts for LinkedIn, Instagram, and Facebook; coordinate content with staff.
• Maintain brand consistency across templates, letterhead, PowerPoint, and Canva assets.
• Support newsletter creation and distribution with staff contributions.
• Research new social media channels relevant to BHS clients and recommend options to leadership.
• Manage incoming and outgoing mail, office logistics, and routine administrative tasks.
• Support the executive team with document creation, filing, scheduling, and travel coordination.
• Maintain internal file systems, shared resources, and operational tools so everything is easy to find.
• Support pulse survey distribution and summary reporting for leadership review.

Benefits

• Small, mission-driven team doing meaningful work — your contributions are visible and valued.
• Direct access to experienced, award-winning leadership with 170+ years of industry expertise.
• No bureaucracy. You will have real ownership of your work from day one.
• Culture built on Service, Excellence, Integrity, and Humility — not just words on a wall.
• Stable company with a strong client roster and a clear sense of purpose.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed