Business Operations Specialist

Arizona State University • Tempe, AZ

9d • $50,000 - $55,000

About The Position

The Office of the University Provost Business Operations Specialist (BOS) is responsible for to supporting the procurement of goods and services for a variety of units and initiatives. The employee in this position must be service-minded, an active listener, a strong communicator, and a resourceful problem-solver. This position works closely with students, faculty, and staff—offering clear guidance through all steps of the procurement process with professionalism and patience. This position must be highly organized, self-motivated, and thrives in a fast-paced, deadline-driven environment.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• Experience in using a financial system, and reporting system in a higher education environment (Workday, Sunrise, ServiceNow).
• Experience with Microsoft Office (Word, Excel, Access, Outlook) and Adobe Acrobat PDF.
• Demonstrated knowledge of ASU policies and procedures regarding financial and purchasing policies and processes.
• Experience working in a fast-paced environment with competing deadlines.
• Experience in dealing with confidential and sensitive information.
• Demonstrated knowledge of standard office and administrative practices.
• Ability to perform detailed work in an open and shared workspace.
• Evidence of effective communication skills.

Responsibilities

• Process purchases for events, operating supplies, services, and conference registrations using PCard, Sunrise Carts, and other procurement tools, ensuring compliance with established financial and purchasing policies.
• Ensure accurate application of worktags and spend categories in alignment with reporting requirements and fund allowability to support compliance and reliable financial reporting.
• Maintain departmental PCard(s), including daily management, document retention, and reconciliations/verifications.
• Serve as the unit reviewer for PCard verifications across all departments under our operational umbrella, ensuring accuracy, compliance, and timely processing.
• Proactively and professionally communicate with individuals regarding the status of services or goods to ensure transparency and maintain positive working relationships.
• Provide program-specific training to staff and students on Sunrise Cart, ServiceNow, and university purchasing forms and guidelines.
• Monitor a variety of account expenditures and ensure accuracy in the purchasing process within departmental units.
• Cross-train in payroll, account reconciliations, journal entries, supplier invoices, requisitions, and other Workday transactions.
• Assist with audit requests and special projects requiring research, problem-solving, and recommendations.
• Stay up to date on ASU and departmental policies and procedures to ensure accurate financial processing.
• Provide supervision to student staff as needed.
• Work independently and exercise professional judgment to serve as a knowledgeable and helpful resource.
• Perform other duties as assigned to ensure the continuity of department operations and meet customer service needs.

Benefits

• ASU offers an array of employee benefits, including reduced tuition for employees, their spouses, and dependents; competitive rates for health and life benefits; a wellness program; disability and leave program; paid holidays; and retirement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level