Catering & Conference Service Admin Assistant -FT

Omni Hotels & Resorts•Carlsbad, CA

3d•Onsite

About The Position

Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is a destination where timeless luxury meets modern wellness. Home to the award-winning Spa at La Costa, recognized among the nation’s best, the resort also features acclaimed restaurants showcasing fresh, coastal-inspired cuisine, championship golf and tennis, and a host of pools and experiences that celebrate the Southern California lifestyle. At Omni La Costa, our associates are the heart of the guest experience. We foster a culture rooted in respect, gratitude, and empowerment, offering comprehensive training, mentorship, and opportunities for growth. If you’re passionate about hospitality, Omni La Costa may be your perfect match. Catering & Conference Services Admin Assistant Overview: To support Director of Catering and Catering Manager with all areas of catering and resort events.

Requirements

At least one year of similar experience in luxury hotel environment
Willingness to learn
Must type a minimum of 60 words per minute with accuracy
Highly Organized & Multi-tasker
Good time management
Expert interpersonal skill

Nice To Haves

Delphi experience preferred

Responsibilities

Maintain organization of catering event digital files and deposit schedules.
Receive inquiry calls and emails while distributing to appropriate manager as needed.
Follow up on inquiries and correspond with clients as assigned.
Assist with coordination of event collateral such as signage, printed menus, and catering collateral.
Assist with planning and on-site execution of in-house events including, member parties, holiday events, guest activations, VIP visits etc.
Assist with on-site execution for catering and group events such as celebrations and day meetings.
Generate daily, weekly, and/or monthly reports out of Delphi.
Ensure smooth flow of information (communication) to Banquet Services and the Food & Beverage Department on property.
Create and maintain a good working relationship with the operating departments to ensure a high level of service and communication.
Attend all pertinent operational meetings to discuss events and planning.
Create and keep up to date restaurant orders, banquet event orders, event resumes, and all other relevant event information.
Ensure that the department standards are met and that all company policies, and federal, state and local guidelines and regulations are met.
Ability to work nights, weekends, and holidays as assigned.
This brief job profile is to give a general idea of the job and in no way states or implies that these are the only job duties to be performed by the associate in this position. Other duties will be assigned.