Collections/AR Specialist
About The Position
We are seeking a detail-oriented and dependable Collections/AR Specialist to join our team. This role is responsible for managing customer invoicing, accounts receivable, and billing accuracy across multiple projects. The ideal candidate will have prior experience in a construction or skilled trade environment and a strong understanding of project-based billing, including progress billing, change orders, certified payroll, and union-related requirements. This position plays a critical role in maintaining accurate financial records, ensuring timely billing and collections, and supporting project and operations teams.
Requirements
- 2+ years of accounts receivable experience in a construction or general contracting/skilled trades industry.
- Experience managing collections
- Proficiency in project-based billing, AIA, milestone billing, and contracts.
- Experience with pivot tables or vlookups/index match.
- Knowledge of Sage ERP.
Nice To Haves
- Sage ERP is a plus and their add-on for Billing is Connectwise.
- Certified Payroll Reporting/prevailing wage experience.
Responsibilities
- Prepare, review, and issue project-based invoices, including progress billing, milestone billing, and change orders
- Manage accounts receivable and heavy collections efforts, including proactive outreach via phone and email, posting payments, tracking balances, and consistent follow-up
- Build and maintain strong relationships with customers, AP contacts, and project stakeholders to improve payment timelines
- Reconcile customer accounts and resolve billing discrepancies in a timely manner
- Coordinate with Project Managers, Operations, and Accounting to ensure billing aligns with contract terms and job progress
- Maintain accurate billing records within the company’s accounting/ERP system
- Assist with certified payroll documentation and reporting, as required
- Support compliance with union requirements, prevailing wage documentation, and job cost tracking
- Generate AR aging, billing, and collection reports for management
- Ensure proper documentation is maintained for audits and internal reviews
- Assist with month-end close activities related to billing and receivables
Benefits
- Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure.
- 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.
- Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs.
- Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth.
- Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!
- Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices!
- Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
