Compliance Program Specialist

Machinify

14h • $72,000 - $85,000 • Remote

About The Position

This role supports the VP of Compliance and Chief Privacy Officer in driving strategic initiatives, operational efficiency, and program execution. This role ensures compliance, privacy, and responsible AI projects and processes are well-coordinated, documented, and delivered on time to meet organizational goals. The position blends structured project execution (scoping, timelines, stakeholder alignment, and follow-through), compliance operations, research and synthesis, and strong communication.

Requirements

• 3-4 years of experience working in compliance and/or as a paralegal. Relevant certifications (e.g., CHC, CCEP, ABA-certified Paralegal) are a plus.
• High ownership mindset: persistent problem-solver.
• Strong understanding of regulatory and compliance frameworks (e.g. HIPAA and Compliance Program as defined by the OIG and DOJ)
• Excellent analytical and problem-solving skills, capability to work independently, and to organize, prioritize, and manage concurrent projects in a fast-paced, enterprise work environment.
• Exceptionally organized, detail-oriented, and reliable.
• Strong research, writing, and verbal communication skills: can synthesize data and communicate clearly.
• Project coordination experience (tracking multiple workstreams, deadlines, dependencies).
• Proficiency with data analysis, visualization, and project management.

Responsibilities

• Document and continuously improve legal and compliance processes, playbooks, and SOPs.
• Support Machinify’s compliance programs in planning and executing projects and initiatives, and managing operational frameworks and workflows.
• Document and continuously improve legal and compliance policies, processes, playbooks, and SOPs.
• Partner with stakeholders to implement and maintain training programs, ensuring content is accurate, engaging, and up to date.
• Develop and maintain trackers, dashboards, metrics, repositories, and “single source of truth” documentation.
• Design polished, business-friendly guidance materials (clear hierarchy, scannable layouts, thoughtful use of visual structure).
• Research laws, regulations, contractual obligations, and internal requirements; synthesize findings into clear, actionable outputs.
• Support compliance initiatives across privacy, Medicare/Medicaid programs, procurement, data use, and Responsible AI, as assigned.
• Develop business-ready artifacts (one-pagers, decision trees, FAQs, and checklists) that make complex topics easy to follow.
• Support the compliance response to security and privacy incidents, including tracking remediation activities and managing client notifications.
• Review and refine client questionnaire responses and attestation drafts.
• Perform other duties as assigned.

Benefits

• Work from anywhere in the US! Machinify is digital-first.
• Top Medical/Dental/Vision offerings
• FSA/HSA
• Tuition reimbursement
• Competitive salary, 401(k) with company match
• Additional health and wellness benefits and perks
• Flexible and trusting environment where you’ll feel empowered to do your best work

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees