Construction Billing Coordinator

W Baker Steel • Houston, TX

4d

About The Position

The Construction Billing Coordinator is responsible for managing construction project billing activities with a strong focus on AIA billing, ensuring accurate, timely, and compliant invoicing for large multifamily construction projects. This role partners closely with project managers, project accountants, and clients to support revenue recognition, cash flow, and billing process improvements.

Requirements

• High school diploma or general education degree (GED) required.
• 2+ years of construction project billing experience required.
• Experience working with accounting and construction management systems such as QuickBooks, Procore, and Textura.
• Experience coordinating billing with project managers and accounting teams.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong attention to detail and able to meet strict billing deadlines.
• Detail oriented and deadline driven with strong organizational skills.
• Strong analytical and problem-solving abilities.
• Proactive and self-motivated.
• Able to multitask and perform effectively in a fast-paced, occasionally high-pressure environment.
• Strong communication skills and able to follow up on billing and collection matters.

Nice To Haves

• Bachelor's degree in Accounting, Finance, or a related field from four-year college or university preferred.
• Public Notary preferred.
• Bilingual in English and Spanish preferred.

Responsibilities

• Prepare and submit AIA billing documentation for General Contractors, including monthly draws, change orders, collection of payments, and subcontractor compliance.
• Prepare and review monthly project job costs, billing, and collections to ensure alignment with project status.
• Coordinate with project managers and project accountants to verify job costs, review project progress, and support accurate revenue recognition.
• Track and update job logs, billing schedules, and project status reports.
• Coordinate the collection of payments related to construction billing and follow up on outstanding receivables.
• Follow up with clients regarding outstanding payments, resolve billing discrepancies, and maintain accurate customer account records.
• Manage lien waivers, subcontractor compliance documentation, and required billing support for each project.
• Maintain organized billing files and documentation in accordance with contract, audit, and project requirements.
• Perform billing and documentation audits to ensure adherence to contract terms, AIA requirements, and project-specific standards.
• Assist with month-end close activities related to project billing and accounts receivable.
• Prepare billing status, aging, and collections reports for internal review and management.
• Support the implementation, maintenance, and effective use of billing and project management systems such as Procore, Textura, and QuickBooks.
• Identify opportunities to improve billing processes and financial efficiency and assist in developing or refining standard operating procedures.
• Serve as a point of contact for billing-related questions from internal teams and external partners.
• Assist with month-end close activities related to project billing and accounts receivable.
• Prepare reports related to billing status, aging, and collections for management review.
• Perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED