Construction Coordinator II
About The Position
Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work. The Role The Construction Coordinator assists the Construction team to provide a wide range of administrative and project support tasks during pre-construction and construction activities.
Requirements
- High school diploma or equivalent required.
- 3+ years administrative experience.
- Strong communication, organization skills and the ability to multitask.
- Ability to prioritize duties accordingly.
- Strong computer and math skills required.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Prepare general correspondence such as memos, letters, bid packages, reports, meetings, agendas, subcontractor contracts, purchase orders, change orders, permits and sales tax/insurance certificate requirements.
- Reviews vendor invoices and pay applications for compliance to budget & contract; processes non-commitment type invoices for payment in I-BEAM; and advises and assists vendors with processing pay applications in I-BEAM.
- Acts as an inter-departmental liaison within AvalonBay.
- Coordinate and maintain project documentation, including contracts, permits, insurance certificates, and warranties, ensuring accuracy, completeness, and proper filing.
- Verify and ensure compliance with all applicable policies, regulations, and procedures related to the administration of construction projects.
- Assists in the preparation and coordination of project meetings, including scheduling, agenda preparation, and distribution of meeting materials.
- Supports the coordination and tracking of subcontractor and vendor activities, including communication, documentation, and compliance with project requirements.
- Responsible for the verification of insurance requirements and state sales tax requirements for all Subcontractors/Vendors.
- Acts as a liaison between insurance companies, subcontractors, and AvalonBay.
- Assists in closing out of all accounts and prepares and processes electronic close out records within I-BEAM.
- May assist the Project Managers and Superintendents with establishing an on-site redevelopment/construction office. Duties may include setting up phone/electric services, scheduling office equipment, purchasing office supplies and establishing accounts with vendors.
- Ensures that important information and urgent business matters reach the appropriate parties in a timely and satisfactory manner.
- All other tasks as assigned by the manager.
Benefits
- Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more.
- Growth based on achievement and promotion from within.
- Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘AvalonBay’s Very Best’ recognition program and others!).
- A 20% discount on our incredible apartment homes.
- A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
