Contract Admin I

Astreya

22h

About The Position

What this Job Entails: The Contracts Administrator I will ensure all contracts are executed both on the vendor and client side in a timely and accurate manner. The hire will also perform key quality reviews to reduce risk working in conjunction with other teams. Scope: Applies company policies and procedures to resolve routine issues Works on problems of limited scope Receives detailed instructions Your Roles and Responsibilities: Process contracts according to client policies. Assist in preparation of service termination processing via amendments. Maintain an internal database with pertinent information, including legal documents. Assist in preparation and revision of contracts that involve the purchase of sale of goods and services. Handle the acquisition, distribution, and store of equipment and supplies. Dispose of unclaimed property. Assist in proposal planning and administration of contracts. Prepare contract briefs and revisions summarizing contractual requirements and budgets. Track authorizations and correspondence, maintaining detailed and organized files. Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables. Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules. Perform closing activities as needed. Track payments and deadlines. Analyze and mitigate risk. Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Requirements

Bachelor’s degree (B.S/B.A) from four-college or university and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience
Builds stable working relationships internally
Follows standard practice and procedures when analyzing situations or data
Fluent in English language
High level of attention to detail
Ability to interpret complex information
Aptitude for technology and interest in learning/understanding systems & interpreting data
Accustomed to data input at high level of accuracy
Ability to manage high volumes and meeting deadlines
Highly organized with ability to manage multiple projects/tasks at a time
Customer aware/centric
Excel knowledge (including pivot tables and v-lookups)
Ability to work well in a team environment
Independently motivated
Understanding of how databases capture information
Ability to work accurately with large data sets

Responsibilities

Process contracts according to client policies.
Assist in preparation of service termination processing via amendments.
Maintain an internal database with pertinent information, including legal documents.
Assist in preparation and revision of contracts that involve the purchase of sale of goods and services.
Handle the acquisition, distribution, and store of equipment and supplies.
Dispose of unclaimed property.
Assist in proposal planning and administration of contracts.
Prepare contract briefs and revisions summarizing contractual requirements and budgets.
Track authorizations and correspondence, maintaining detailed and organized files.
Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
Perform closing activities as needed.
Track payments and deadlines.
Analyze and mitigate risk.
Other duties as required.

Benefits

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:
Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only
Dental provided through UHC Nationwide
Vision provided by UHC
Flexible Spending Account for Health & Dependent Care
Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera
Corporate Wellness Program provided by Goomi Group
Employee Assistance Program
Wellness Days
401k Plan
Basic and Supplemental Life Insurance
Short Term & Long Term Disability
Critical Illness, Critical Hospital, and Voluntary Accident Insurance
Tuition Reimbursement (available 6 months after start date, capped)
Paid Time Off (accrued and prorated, maximum of 120 hours annually)
Paid Holidays
Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law