Contract Coordinator I - Information Technology

Pima County•Tucson, AZ

10h•Onsite

About The Position

The Pima County Information Technology Department is seeking an experienced individual for the County classified title of Contract Coordinator I, who is self-motivated, thorough, disciplined, and perceptive, to serve on our Purchasing and Administrative Team. Must be able to communicate effectively with ITD staff and management, as well as all other County Departments. We offer an opportunity to utilize and enhance your skills, work in a team environment, and advance your career. Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County Government. This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.

Requirements

Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: One year with Pima County in a Contract Specialist position.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Valid driver license is required at time of application .
Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.
The County requires pre-employment background checks.
Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

Minimum one (1) year experience experience providing general professional administrative services.
Minimum one (1) year experience working with confidential information and understanding of privacy/confidential laws and regulations.
Minimum one (1) year experience with Workday and/or Maximo.
Minimum one (1) year experience providing customer service.
Minimum three (3) years experience with Microsoft Office Suite (Word, Excel, Outlook, etc.).

Responsibilities

Assists in the procurement process for public service contracts, including drafting requests for proposals (RFPs), evaluating bids, and recommending contract awards
Coordinates contract negotiations between the organization and vendors, ensuring terms and conditions align with program objectives and regulatory requirements
Monitors contract performance and compliance with contractual obligations, timelines, and deliverables
Maintains accurate and up-to-date records of contract documents, amendments, and correspondence
Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation
Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies
Prepares reports and presentations summarizing contract status, performance metrics, and outcomes for management review
Supports the development and implementation of contract management policies, procedures, and best practices
Provides guidance and assistance to program staff on contract-related matters, ensuring adherence to procurement policies and regulatory requirements
Collaborates with finance and accounting departments to ensure accurate invoicing, payment processing, and budget reconciliation for contracted services