Contracts Administrator

Scholastic • New York, NY

1d • Hybrid

About The Position

The Contracts Administrator plays a key administrative role within the Legal and Business Affairs function of the company. This role is responsible for drafting contracts, managing the end-to-end processing of contracts, ensuring timely execution, and maintaining contract records.

Requirements

• Proficiency in contract drafting and negotiation.
• Understanding of licensing agreements and related legal requirements.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Able to communicate ideas effectively to stakeholders involved in contracts to keep everyone apprised of contract-related matters
• Excellent attention to detail and editing skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with contract management systems or databases.
• 5+ years of experience in an administrative or coordinator role, ideally in a legal environment.
• Bachelor’s degree or equivalent work experience

Nice To Haves

• Experience with publishing contracts and knowledge of intellectual property rights.
• Prior work experience in a publishing or media company.

Responsibilities

• Draft, issue, and process standard publishing contracts and amendments, including work for hire, subsidiary rights-in agreements and simple author and artist agreements.
• Track the status of contracts through their lifecycle—initial request, drafting/review, negotiation, execution, and archiving
• Ensure contacts are moving forward efficiently and within a reasonable timeframe, and where necessary liaise with applicable business and/or legal counterparts to help resolve bottlenecks.
• Maintain and update contract records, ensuring accuracy and compliance with internal processes.
• Liaise with other departments (e.g., editorial, finance, manufacturing) to gather necessary information for contract creation.
• Ensure executed contracts are filed correctly and accessible in digital storage systems.
• Respond to internal inquiries regarding contract terms, status, and documentation.

Benefits

• Full suite of health and wellness benefits (including a $0 deductible Medical Plan)
• Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions
• Tuition-Free programs for undergraduate and graduate degrees
• Generous Parental Leave Program
• Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level