Contracts Administrator

Fuse Integration•San Diego, CA

8h•$80,000 - $105,000

About The Position

Fuse builds innovative communications, networking, and computing solutions that improve the sharing of information, video, text, and voice among operators distributed throughout the airborne, maritime, and ground environments. We are an technology firm creating in-house software, network and hardware solutions that support our noble cause of advancing warfighter capabilities with elegant, user-focused communications, networks, and software systems. What you’ll do: Contract Administration Complete contract administration tasks from contract award through contract closeout (including all contract closeout certs and documents) Administer various Government and Commercial agreements and contracts (e.g., FFP, CR, CPFF, T&M, IDIQs, SOWs, Subcontracts, TAs, and POs) Prepare and maintain contract briefs, summarizing contract terms and other key information Maintain up-to-date contract information in ERP (MS Dynamics BC), SharePoint, ShareFile, and government websites as required Reviews and performs periodic audits to ensure the quality and accuracy of contract information within our data sources (ERP, Contract Status Report) Coordinate Contract kick-off meetings Coordinate monthly Financial/Contracts review meetings with each business area Maintain contract status report, performance metrics, and compliance. This includes a contract status report of all contracts, including PoP, TCV, FCV, billed to date, revenue to date, backlog (remaining), and withheld fee (including LOF) Utilize knowledge of FAR/DFAR regulations and Prime Contractor flow-down provisions, usage, and applicability FAR/DFAR compliance coordination with Purchasing Support compliance in navigating federal contract bids, agreements, and schedules. Ensuring our registrations and memberships are current (for example, SAM.gov.) Manage and administer company NDAs NDA Training: Review of process Coordination of information sent out under NDAs Proposal support/coordination: Reps & certs W9s Prime documentation / compliance questionnaires Ensures and monitors contract compliance, including project deliverables and billings submission in working with PMO and Finance (CDRLs) Ensure compliance with ITAR/EAR controls, including Technical Assistance Agreements Maintain detailed and organized digital records of all contractual documents Assist with internal contracting policies and procedures Assist with Government property audits, as needed Protects the organization's value by keeping information confidential Subcontract & Consultant Administration Coordinate consultant and subcontractor agreements and documentation. This includes oversight of subcontractor and consultant agreements and compliance Monthly reviews of the Subcontract and Consultant agreements Reps & Certs reviews Annual review of subcontractors and consultants Coordination of task orders Coordination DD254 w/ FSO Review of invoicing Coordination of review of SDRLS w/ PMO

Requirements

Bachelor’s degree in a related field
Minimum 4 years of experience in federal defense contract administration
Prior experience at both large and small-to-midsized companies
High attention to detail and organizational skills
Demonstrated experience proactively responding to federal contracts requirements and tracking contract deliverables
Experience with and extensive knowledge of DoD contracts and process with all contract types, including fixed-price, T&M and cost reimbursable
Comprehensive knowledge of the FAR and DFAR’s clauses
U.S. citizenship
Your own unique talents! If you meet some requirements of this position but not 100% of the qualifications outlined above, tell us why you’d be a great fit for this role based on your specific characteristics that align with our values and goals
Must be a nimble self-starter who is excited about technology and has the ability to think out of the box and suggest powerful new ideas

Nice To Haves

Experience with Microsoft Dynamics Business Central ERP
Experience with Small Business Innovative Research and Other Transaction Agreement contracts
NCMA Certification in one or more: CPCM, CFCM and/or CPM
Active security clearance

Responsibilities

Complete contract administration tasks from contract award through contract closeout (including all contract closeout certs and documents)
Administer various Government and Commercial agreements and contracts (e.g., FFP, CR, CPFF, T&M, IDIQs, SOWs, Subcontracts, TAs, and POs)
Prepare and maintain contract briefs, summarizing contract terms and other key information
Maintain up-to-date contract information in ERP (MS Dynamics BC), SharePoint, ShareFile, and government websites as required
Reviews and performs periodic audits to ensure the quality and accuracy of contract information within our data sources (ERP, Contract Status Report)
Coordinate Contract kick-off meetings
Coordinate monthly Financial/Contracts review meetings with each business area
Maintain contract status report, performance metrics, and compliance. This includes a contract status report of all contracts, including PoP, TCV, FCV, billed to date, revenue to date, backlog (remaining), and withheld fee (including LOF)
Utilize knowledge of FAR/DFAR regulations and Prime Contractor flow-down provisions, usage, and applicability
FAR/DFAR compliance coordination with Purchasing
Support compliance in navigating federal contract bids, agreements, and schedules. Ensuring our registrations and memberships are current (for example, SAM.gov.)
Manage and administer company NDAs
Review of process
Coordination of information sent out under NDAs
Reps & certs
W9s
Prime documentation / compliance questionnaires
Ensures and monitors contract compliance, including project deliverables and billings submission in working with PMO and Finance (CDRLs)
Ensure compliance with ITAR/EAR controls, including Technical Assistance Agreements
Maintain detailed and organized digital records of all contractual documents
Assist with internal contracting policies and procedures
Assist with Government property audits, as needed
Protects the organization's value by keeping information confidential
Coordinate consultant and subcontractor agreements and documentation. This includes oversight of subcontractor and consultant agreements and compliance
Monthly reviews of the Subcontract and Consultant agreements
Reps & Certs reviews
Annual review of subcontractors and consultants
Coordination of task orders
Coordination DD254 w/ FSO
Review of invoicing
Coordination of review of SDRLS w/ PMO

Benefits

Medical, Dental, and Vision
Employee coverage is fully funded; a portion of dependents' coverage is funded as well
11 paid Federal Holidays
Paid Time Off (PTO)
Date of hire through second year: 10 days/year (accrued)
After two years: unlimited
40 hours of paid sick leave per year
401k with employer matching
Annual bonuses
Cell phone reimbursement: $100/month