Coordinator, Event Marketing

Dotdash Meredith•New York, NY

1d•$20 - $24•Hybrid

About The Position

The Coordinator, Event Marketing will assist the Executive Director, Event Marketing and will also provide support across the travel event marketing team as needed. Hybrid 3x a week - (New York) In-office Expectations: This position is hybrid in-office, with the ability to work remotely for up to 2 days per week. The Event Marketing team is the driving force behind successful events. The team is responsible for a wide range of activities, from conceptualization to execution and post-event analysis. The team is key to orchestrating cross-functional collaboration. The team strategizes with the sales and marketing teams to create compelling event messaging and memorable experiences that align with the company's goals, drive attendee engagement, and generate tangible results. Support the Travel Event Marketing team with pre-event logistics, on-site management and post-event tasks including but not limited to: managing timelines, handling shipping and storage for event supplies, liaising with the art team on event collateral, photography organization and budget management. Coordinate travel logistics for the T+L Travel Advisory Board (TAB) from pre-planning, budgeting and managing the internal reimbursement process. Manage guest lists and handle check-in for event guests. Manage event vendors including but not limited to: photographers, florists, decor, catering, etc. Assist the Executive Director with tasks including but not limited to: travel arrangements and expenses, and general administrative support.

Requirements

Bachelor’s degree, preferably in marketing, communications, or a related field or equivalent work experience.
2+ years of experience in event marketing, publishing, or special events, ideally at a media company.
Excellent communication and interpersonal skills
Proficient writing skills, with an understanding of marketing principles
Effective project management skills
Ability to manage multiple projects simultaneously
Ability to work collaboratively and effectively as a team member
Flexibility to work evenings and weekends when needed
Ability to work under pressure and meet deadlines
Ability to take initiative and effectively work independently
Self-motivated, confident, and creative

Responsibilities

managing timelines
handling shipping and storage for event supplies
liaising with the art team on event collateral
photography organization and budget management
Coordinate travel logistics for the T+L Travel Advisory Board (TAB) from pre-planning, budgeting and managing the internal reimbursement process.
Manage guest lists and handle check-in for event guests.
Manage event vendors including but not limited to: photographers, florists, decor, catering, etc.
Assist the Executive Director with tasks including but not limited to: travel arrangements and expenses, and general administrative support.