Correspondence Coordinator

McKenney's • Atlanta, GA

1d

About The Position

The Correspondence Coordinator supports the Building Services Division (BSD) Support Group by managing, drafting, and tracking all formal communications and documentation for projects. This role ensures that correspondence between project teams, clients, subcontractors, and vendors is professional, timely, and compliant with McKenney’s standards. The Correspondence Coordinator plays a key part in maintaining accurate records and supporting project managers and operational teams in achieving communication excellence.

Requirements

• Associate’s degree in Business Administration, Communications, or related field; or equivalent work experience.
• 1–3 years of experience in administrative support, documentation, or correspondence management.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong grammar, proofreading, and formatting skills.
• Ability to work under deadlines and manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail with a commitment to accuracy and professionalism.
• Ability to adapt communication style for different audiences (clients, internal teams, vendors).
• Team-oriented with the ability to collaborate across multiple stakeholders.
• Dependable, proactive, and able to work independently with minimal supervision.
• Discretion and judgment when managing confidential information.

Nice To Haves

• Bachelor’s degree in Communications, Business, or related field.
• Prior experience in construction, mechanical contracting, or building services industries.
• Experience with project management software, document control platforms, or ERP systems.
• Familiarity with industry-standard communication protocols for operations and project management.

Responsibilities

• Draft, review, and distribute project correspondence including letters, notices, transmittals, and meeting minutes.
• Maintain detailed correspondence logs and filing systems (electronic and hard copy) for easy access and accurate record-keeping.
• Coordinate with project managers, field staff, and administrative personnel to ensure communications are prepared and delivered on time.
• Assist in preparing standardized templates and communication tools for consistency across BSD projects.
• Track responses and deadlines tied to project communications, escalating concerns as needed.
• Ensure all correspondence adheres to McKenney’s documentation standards and client requirements.
• Support BSD Support Group leadership in producing reports and summaries of correspondence activity.
• Provide administrative assistance for project-related communication needs and special assignments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree