Court Operations Associate - Dakota County District Court - Scheduling

Minnesota Judicial Branch•Hastings, MN

8d•$22 - $35•Onsite

About The Position

The First Judicial District is seeking qualified applicants for a team-oriented Court Operations Associate to join the Scheduling/Jury Division of the Dakota County Court Administration team at the Dakota County Judicial Center in Hastings, MN. This Court Operations Associate will have the primary responsibility for coordination of scheduling hearing and courtrooms, as well as managing jury services. This position may process cases while providing exceptional customer service on the phone and in person. This position will work directly with judges, juries, the public and justice partners. Duties require the application of independent judgment and the interpretation of established laws, policies, procedures, regulations based on training and knowledge gained through experience on the job. The primary work location is in the Scheduling/Jury Division of the Dakota County Judicial Center, 1560 Highway 55, Hastings, MN 55033. Reimbursable travel to and work at other Dakota County Court facilities may be required, including the Dakota County Northern Service Center in West St. Paul, MN 55118 and the Dakota County Western Service Center, Apple Valley, MN 55124. Standard hours of work are Monday - Friday, 8:00 AM - 4:30 PM. The Minnesota Judicial Branch is pleased to offer a comprehensive benefits package including medical, dental, and optional benefits and paid vacation, sick leave and paid holidays.

Requirements

High School Diploma or Equivalent
One year of recent experience in the legal field or highly technical, customer focused, administrative, office, or clerical work

Nice To Haves

Associate's or Bachelor's degree in Criminal Justice, Political Science, Business Administration or a related field
Experience working in the legal field or court setting
Extensive knowledge of court policies, procedures, processes, and terminology
Experience working with Minnesota Court Information System (MNCIS) and eFile and Serve (EFS) the Minnesota Judicial Branch electronic case processing system
Knowledge of court procedures and policies, laws, legal terminology and legal factors pertaining to the court.
Knowledge of the organization, operation, function, and jurisdiction of the court.
Knowledge of basic arithmetic.
Knowledge of modern office practices and procedures.
Knowledge of customer service practices.
Skill in the operation of a personal computer, including electronic case management system and related applications and equipment.
Ability to read and interpret legal documents of varying types and complexity and apply knowledge of specific laws, statutes, rules, policies, and procedures related to the area of assignment.
Ability to maintain an accurate record filing system.
Ability to understand and follow oral and written instructions.
Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies, and statutes.
Ability to communicate effectively, both orally and in writing.
Ability to prioritize work in a fast-paced environment.
Ability to establish and maintain effective working relationships with others within and outside of the Judicial Branch.

Responsibilities

Coordinates the scheduling of hearings and courtrooms, taking into consideration the complexity of cases, number of cases and attorneys and required time factors. Works out conflicts concerning dates and length of time required.
Provides jury services to the county by coordinating juror activity, summoning, orientating and processing requests for postponements, excusal, disqualification and requests for information while working in the jury management database.
Works with management concerning the availability of judges or court officials, the size and creation of calendars; may meet with judge to set cases for trial. Tracks cases assigned to various judges and monitors the availability of judges or court officials for future assignments.
Performs the full range of court operations work within an assigned unit, which may include case processing in the areas of probate, jury, conciliation, traffic, criminal, civil, juvenile and/or family, using electronic case processing system and related applications and equipment. Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures.
Provides assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically; provides forms, documents, and court procedure information; assists public in filling out various applications and forms; checks people in for court; refers new or complex questions to higher level staff.
Performs in-court updating including calling cases, taking minutes, processing documents filed and distributed in the courtroom, and recording required data regarding parties, documents, flags, comments, and events in electronic case management and other relevant systems in the courtroom.
Utilizes applicable technology (i.e., operating and information systems and/or programs) and office equipment to perform and complete work assignments. Ensures efficient operations of courtroom technology and provides technology assistance to parties, staff and judge teams. May perform the duties of an Electronic Recording Equipment Operator (EREO) including setting up and testing recording equipment, recording and monitoring court proceedings, creating courtroom log as necessary, backing up recordings in compliance with applicable policies and procedures, and shutting down recording equipment once recording has been completed.