Court Operation Supervisor, Ramsey County, Records Division

Minnesota Judicial Branch•Saint Paul, MN

21h•Hybrid

About The Position

The Second Judicial District is accepting applications for a Court Operations Supervisor in the Central Records Division, under the general supervision of a cross-divisional management team. The Central Records Court Operations Supervisor position is a highly responsible supervisory and technical position that will be responsible for the oversight of all District Court records. Work involves direct supervision of up to six employees as well as supervision of all District records management including general record maintenance and distribution, Court of Appeals processing, and exhibit management. This position will be expected to develop the knowledge necessary to oversee the records management and release of court records for all case types and collaborate with operations divisions to ensure consistency in processes and procedures. This position requires the application of sound, prompt, and independent judgement; the ability to work collaboratively; effective management of competing demands simultaneously; sound technical skills, excellent communication, organizational and problem-solving skills; keen attention to detail; as well as other knowledge, skills and abilities listed below. This is a full-time, exempt position. Primary work location is the Ramsey County Courthouse, 15 W Kellogg Blvd, Saint Paul, MN 55102. Standard hours of work are Monday - Friday, 8:00am-4:30pm. Upon completion of the on-site training period, this is a hybrid role working both in person and remotely, depending on business needs. A reliable internet connection will be required if working remotely.

Requirements

High school diploma or equivalent.
Two or more years of experience as a Court Operations Associate or equivalent experience.
Considerable knowledge of effective supervisory skills (e.g. course work, training program, team lead or lead worker experience).

Nice To Haves

Associate or bachelor's degree in business, public administration, management, criminal justice, or related field.
One or more years of supervisory experience.
Records management experience.

Responsibilities

Performs the full scope of centralized records responsibilities.
Processes and directly supervises the processing of all document requests for all case types in the 2nd Judicial District.
Assigns, directs, supervises, and coordinates the work of all staff of the unit making provisions for hiring, evaluating, disciplining and training of such staff.
Directs the workflow of the office to ensure that work is fairly distributed, that priority work is handled promptly, and that deadlines are met.
Develops, recommends and implements new policies and procedures to comply with current statutes and regulations as they pertain to the office; simplifies work processes so that the office operates more efficiently.
Collaborates with Operational Divisions to ensure consistent and efficient processes and procedures between offices.
Provides orientation to employees regarding new rules and legislation pertinent to the office and updates appropriate procedures/forms for current use.
Interprets statutes, rules, and orders and provides recommendations on procedural questions to attorneys, subordinates and the general public.
Participates in and supervises record management functions including physical file management, electronic/optical document and record quality control, record retention, exhibits, Court of Appeals processing, and customer service functions.
Maintains employee records and timesheets, office supplies, and disposition of court records.
Performs a wide variety of complex court clerical and supervisory clerical assignments; reviews and processes legal documents, assures completeness and accuracy of court records; responsible for specialized case processing activity such as preparing appeals and managing exhibits; answers procedural questions for staff; works with manager and staff to develop and implement new procedures and responds to changes in the law.