Creative Coordinator

Wild Card Creative Group•Culver City, CA

2d•$25 - $25

About The Position

The creative coordinator will take part in both the creative and logistical tasks for the creative department. As a coordinator, you’re primarily responsible for assisting the AV producing team primarily with scheduling and project management. As cuts begin to pile up and versions start to blur together, you’ll need to keep everybody on track and on the same page to avoid misunderstandings. You’ll also need to be comfortable enough with the overall production workflow to step in wherever and whenever you’re needed. No two days will be the same, so staying both adaptable and proactive will be key to succeeding in this role. The ideal candidate is proactive and excited to grow, has a degree in English/Screenwriting, is a movie and content junkie, and has previous executive assistant experience.

Requirements

1 year experience as an Creative Coordinator supporting trailer editorial campaigns preferred
Familiarity with MS Office and Google Suite
Proactive and effective communication skills Incredible organization with a keen eye for detail
Quick thinker and multi-tasker who works best under pressure
A passion for entertainment marketing
Must understand the post-production creative and workflow process
Availability to work overtime with little or no advance notice
A positive and easygoing team player
Ability to work from home and communicate with team electronically

Nice To Haves

Experience with file transfer services (Pix, Aspera, Wiredrive, etc) and familiarity with graphics terminology are a plus!

Responsibilities

Coordinate with all internal departments (music, graphics, writers, editors, AEs, etc.) to handle the needs and requests of the team
Professionally interface with external clients to schedule calls, coordinate media assets, and handle postings
Ability to take detailed notes during client calls as you will often have to reference them later on
Assist in project setup and overall asset management
Master the details of a project such as job number and bin organization, and guide the departments through these details as needed
Responsible for client gifts, award logs, and holiday card management
Regularly check in with editors to discuss creative, be sure they have everything they need (GFX, music, copy, etc) and to make sure they are on schedule
Watch down spots to ensure quality control
Send editors their changes - type up detailed breakdown of the changes then discuss to minimize any confusion and make sure everything makes sense
Feature Notes - take detailed notes of any dialogue and/or scenes that might come in handy for a trailer or TV spot.
Booking scratch and paid voiceover for films on a weekly, if not daily basis
Tracking down soundalikes to fit the trailer or TV spot
Work with Production Assistants on scheduling meals for employees and clients QC smaller projects when requested
Participate in the creative process including writing, editorial notes, graphics feedback, etc.
Must ensure that all administrative needs are met, like time sheets and related projects
Prepare creative materials for meetings, including transcripts, posters, trailers, TV spots and any other items that may need to be prepared days ahead of time, and sometimes last second
Provide duties using Google suite, word, excel including calendar/scheduling, travel and expenses, filing and covering heavy phones
Assist in administrative duties, including: tracking creative deadlines for all AV projects
Organize and update Digital Assets like Quicktimes, PDF’s and other creative files
Coordinate with Creative Operations department for all a/v dubbing requests
Distribute and organize creative materials
Upkeep and maintain electronic and file log of all outside vendor agency materials and competitive advertising content
Handle confidential information and materials regarding not-yet released films
Become familiar with details of campaign in order to become a team participant
Interact with department employees to facilitate the completion of all duties and responsibilities