Department Manager Chemistry

Tufts University•Medford, MA

5d•Onsite

About The Position

The Department of Chemistry at Tufts University provides a supportive environment for undergraduate students, graduate students, and postdoctoral scholars to learn fundamentals, explore exciting topics in modern chemistry, and to participate in cutting-edge research. The Department of Chemistry has garnered world-wide recognition as a leader in teaching and research and we offer students the facilities and research opportunities of a top-tier research institution, while retaining the student-centered training focus of a smaller institution.

Requirements

Knowledge and experience typically acquired by:
Bachelor's Degree and 5 +years of related experience or
High School /GED and at least 7 years of related experience
Strong budget, financial and supervisory experience
Direct experience managing complex grants or restricted funding
Advanced knowledge of Microsoft Office Suite, excellent communication, time management, analytical, organizational and customer service skills

Nice To Haves

Master's Degree

Responsibilities

Manages the Tufts Department of Chemistry, a large academic department that includes complex operations such as high-volume research, significant laboratory operations, and a diverse portfolio of restricted and unrestricted funding.
Works closely with the department Chair to develop and manage department budgets, projections, and capital planning.
Partners with local research administration and faculty on sponsored research.
Manages department administration, finances, and operations; faculty, student and academic services and manages eight additional department staff.
This position is expected to be on campus at least four days per work week.
Provides guidance and consultation to students and faculty; advises Chair in administrative matters and represents them in their absence.
Collaborates with Chair in strategic planning and serves as liaison with student and business services departments.
Participates on school and university committees and may lead projects or special initiatives.
Manages two or more department staff as well as student and temporary employees.
Hires, trains, and evaluates performance and development opportunities; ensures appropriate staffing levels and productivity for department operations.
Manages payroll, employment status changes and workflow with TSS.
Researches and analyzes data, writes regular and ad hoc reports for department, university, and external agencies.
Partners with operations division to facilitate facilities work orders and requests, office and laboratory moves, renovations and space planning.
Partners with Lab Safety on safety training, hazardous waste management and compliance audits.
Evaluates and approves purchasing for department and manages vendor contracts and relationships.
Oversees department information technology needs and planning.
Develops and implements policies and procedures.
Develops department budgets and projections; recommends major expenditures, cost savings and develops financial plans.
Manages budgets, reviews, and approves major expenses, oversees reconciliation of financial statements, independently allocates expenses to appropriate funding sources, and partners with Chair on capital plans.
Partners with local research administration and faculty on sponsored research proposals and budgets.
Develops and reviews communications to showcase department mission, programs, and research.
Manages website and social media presence as well as marketing/outreach plans.
Manages and evaluates department events, lectures, and seminars.
Attends faculty and search committee meetings, tracks action items, ensures deliverables are met and produces statistics and reports.
Works with faculty affairs to manage hiring, appointment, promotion leave and separation paperwork for faculty.
In consultation with International Center, advises on visa applications and visiting appointments.
Manages course schedules and curriculum support.
Provides advice and handles complex issues for students.
Oversees graduate programs.