Deputy Court Clerk I

City of Copperas Cove•Copperas Cove, TX

About The Position

Under general supervision, the Deputy Court Clerk I provides support services to the Municipal Court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public. Works under the general supervision of the Deputy Court Clerk II. Performs clerical duties by processing and scanning various court records, reports, citations, summons, warrants and other documents into the computer, ensuring accurate record keeping, transferring electronic and manual tickets into the proper software system. Mails late notices, summons and restitution checks. Files paperwork, processing outgoing and incoming complaints from the Police Department, processing and logging incoming information obtained through letters, fax, or email, preparing monthly reports and prepare daily deposits. Provides customer service to the Public by serving as cashier, collecting fines and fees, answering questions, providing information and answering telephones. Responds to counter, telephone and written inquiries. Prepares documents for Court hearings as instructed. Attends to the jury, and assembling witnesses and jurors. Assists with Court procedures and processes Court documents by entering plea agreements into the computer, referencing defendant name in software for existing file or making a new file, placing defendants on dockets, instructing defendants on general orders and paperwork. Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint. Must have the ability to work well with others and have a good/pleasant attitude. Regular and timely attendance is an essential job function.

Requirements

High school diploma or GED equivalent with course work in typing and/or general office practices required
Two (2) years prior work experience in secretarial, clerical, paralegal or administrative work, including One (1) year in a court environment
Any equivalent combination of education and experience
Must obtain Municipal Court Clerk Certification - Level I within eighteen (18) months of hire
Valid State Driver's License, or ability to obtain one prior to employment
Knowledge of legal language and legal procedures related to municipal court functions
Knowledge of the collection, accounting and submission of court fines, cost and fees.
Knowledge of general office procedures
Knowledge of basic bookkeeping practices
Knowledge of criminal, traffic and infraction procedures
Knowledge of Windows, MS Word and Excel required
Skill in the operation of the listed tools and equipment
Ability to effectively communicate on a one‑to‑one basis with the public
Ability to maintain effective working relations with employees, other departments, officials and public
Ability to type and enter data accurately and to maintain accurate records
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence
Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals
Ability to speak effectively before groups of citizens, customers or employees of the organization
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to perform related duties and responsibilities as required

Responsibilities

Performs clerical duties by processing and scanning various court records, reports, citations, summons, warrants and other documents into the computer, ensuring accurate record keeping, transferring electronic and manual tickets into the proper software system.
Mails late notices, summons and restitution checks.
Files paperwork, processing outgoing and incoming complaints from the Police Department, processing and logging incoming information obtained through letters, fax, or email, preparing monthly reports and prepare daily deposits.
Provides customer service to the Public by serving as cashier, collecting fines and fees, answering questions, providing information and answering telephones.
Responds to counter, telephone and written inquiries.
Prepares documents for Court hearings as instructed.
Attends to the jury, and assembling witnesses and jurors.
Assists with Court procedures and processes Court documents by entering plea agreements into the computer, referencing defendant name in software for existing file or making a new file, placing defendants on dockets, instructing defendants on general orders and paperwork.
Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint.
Must have the ability to work well with others and have a good/pleasant attitude.
Regular and timely attendance is an essential job function.