Director, Associate Meetings & Events
About The Position
This is a Non-Employee Contingent Worker Role providing services for TIAA’s family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results. This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting. The anticipated term of this engagement will be 3 months. This term could be extended based on company business needs. Events Management The Events Management role coordinates and administers multiple media communications programs to promote product and organizational presence in marketplaces consistent with organizational objectives. Working independently under limited supervision, this job ensures activities and events are on brand and strategically valuable to the organization. Key Responsibilities and Duties Plans events by identifying/negotiating price for event space, determining event agendas, coordinating event marketing, etc. Evaluates advertising and promotion programs for compatibility with public relations efforts and develops reports for senior management. Observes social, economic, and political trends that might have an effect on the organization, and makes recommendations to enhance the organization's image based on those trends. Works with advertising agencies to create a variety of publicity methods. Obtains relevant information from clients, such as product and organizational details, budget and marketing goals. Sets up exhibition space and displays promotional materials (e.g. brochures, product samples/demonstrations, coupons, branded merchandise, etc.). Reviews program budgets and measures lead generation resulting from events. Coordinates event catering, entertainment and company speakers/representation at booths and demonstrations. Educational Requirements University (Degree) Preferred Work Experience 3+ Years Required; 5+ Years Preferred Physical Requirements Physical Requirements: Sedentary Work Career Level 7IC This role is responsible for the planning and execution of complex, high touch events including those hosted by our CEO and Executive Committee leaders, leadership dinners, full line of business offsites, and multi-day large-scale enterprise events. This role requires exceptional project management expertise, meticulous attention to detail, strategic thinking, and the ability to seamlessly execute every aspect of these high touch events. Key Responsibilities and Duties Manages the planning and logistical execution of internal corporate events including full business area onsite/offsite meetings, Leadership Team and Extended Leadership Team meetings hosted by our members of our Executive Committee Manages the planning and logistical execution of large-scale, multi-day enterprise-wide events across multiple venues - including internal TIAA facilities and hotel properties –orchestrating simultaneous multi-location programming and ensuring seamless experiences across all sites Partners with Event Sourcing to source venues and negotiate contracts for hotels, meeting spaces, and room blocks, and collaborates with CVENT representative to build and manage event registration websites and mobile applications Manages comprehensive vendor and internal relationships to coordinate AV production, event décor, food and beverage, swag, entertainment, keynote speakers, security, photography, and transportation Oversees event budgets through meticulous tracking and invoice management, ensuring spending stays within parameters while identifying potential cost savings and leveraging vendor benefits to optimize resources Leads strategic event planning and provides creative recommendations to maximize event impact and business outcomes, ensuring all elements authentically reflect and elevate TIAA's brand and core values
Requirements
- 3+ Years Required; 5+ Years Preferred
- 7+ Years Required; 10+ Years Preferred
- Experience with CVENT
Responsibilities
- Plans events by identifying/negotiating price for event space, determining event agendas, coordinating event marketing, etc.
- Evaluates advertising and promotion programs for compatibility with public relations efforts and develops reports for senior management.
- Observes social, economic, and political trends that might have an effect on the organization, and makes recommendations to enhance the organization's image based on those trends.
- Works with advertising agencies to create a variety of publicity methods.
- Obtains relevant information from clients, such as product and organizational details, budget and marketing goals.
- Sets up exhibition space and displays promotional materials (e.g. brochures, product samples/demonstrations, coupons, branded merchandise, etc.).
- Reviews program budgets and measures lead generation resulting from events.
- Coordinates event catering, entertainment and company speakers/representation at booths and demonstrations.
- Manages the planning and logistical execution of internal corporate events including full business area onsite/offsite meetings, Leadership Team and Extended Leadership Team meetings hosted by our members of our Executive Committee
- Manages the planning and logistical execution of large-scale, multi-day enterprise-wide events across multiple venues - including internal TIAA facilities and hotel properties –orchestrating simultaneous multi-location programming and ensuring seamless experiences across all sites
- Partners with Event Sourcing to source venues and negotiate contracts for hotels, meeting spaces, and room blocks, and collaborates with CVENT representative to build and manage event registration websites and mobile applications
- Manages comprehensive vendor and internal relationships to coordinate AV production, event décor, food and beverage, swag, entertainment, keynote speakers, security, photography, and transportation
- Oversees event budgets through meticulous tracking and invoice management, ensuring spending stays within parameters while identifying potential cost savings and leveraging vendor benefits to optimize resources
- Leads strategic event planning and provides creative recommendations to maximize event impact and business outcomes, ensuring all elements authentically reflect and elevate TIAA's brand and core values
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What This Job Offers
Career Level
Director
