Document Control Specialist

Cordoba Corporation • Los Angeles, CA

5d • $68,000 - $77,000 • Onsite

About The Position

Cordoba Corporation is a leading engineering and design firm based in California. We are seeking a Document Control Specialist to join our Facilities Sector. The ideal candidate will Provide comprehensive project support by assisting Project Managers with preparing change orders, RFQs, notices, Board letters, and project correspondence. Manages the processing of payments, submittals, RFIs, and change orders while maintaining accurate logs and producing meeting minutes and status reports. Oversees project documentation systems in alignment with County procedures and ensures all records are organized, up‑to‑date, and integrated within the project management and PW control software.

Requirements

• Minimum 5 years of document control experience in the construction field.
• Must be proficient in using Microsoft Office software.
• Must be detail oriented with effective organization and coordination skills.
• Must have ability to interface and communicate effectively with others and have a positive attitude.
• Experience with public agencies.
• Experience in preparing and reviewing written correspondences for formatting, punctuation, grammar, etc.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Ability to handle changing and increasing workload.
• Proficient in Excel use and spreadsheets is a must.

Nice To Haves

• Knowledge/use of Expedition/CM13 is a plus.
• Experience with OneDrive and/or other digital platforms is a plus.
• Knowledge/use of other Project Control Software is a plus, but not necessary.

Responsibilities

• Assist Project Managers with preparation of change orders, notices to proceeds, requests for quotation (RFQs), Board letters, and general correspondence.
• Support Project Managers in processing payment requests, change orders, submittals, and Requests for Information (RFIs).
• Prepare meeting minutes, status updates, and maintain logs for payments, change orders, RFIs, and submittals.
• Establish and maintain project document filing systems in accordance with County procedures.
• Prepare and generate reports following established County procedures and standard forms.
• Manage and organize all project documentation within the project management system, ensuring alignment with PW control software.
• Enter and track project documentation including submittals, RFIs, pending change orders, approved change orders, notices to proceed, and invoices reviewed or prepared by Project Managers.
• Maintain and update document control logs to ensure accurate project tracking.
• Develop and maintain electronic filing systems for efficient document management.
• Utilize Microsoft Word, Excel, and SharePoint/OneDrive for documentation, reporting, and collaboration.
• Demonstrate flexibility and adaptability while supporting multiple projects simultaneously.

Benefits

• We offer multiple medical and dental insurance plans, as well as vision insurance.
• Plans are subsidized for both employees and dependents with coverage effective the first month after hire.
• Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.
• We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans.
• Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees