Document Control Specialist

Sundt • Town of Patagonia, AZ

3d • Onsite

About The Position

Generally responsible for document management for specific projects and is the
key resource for the management of documentation and records at the site. This
work will be performed under general supervision. This position will also be
located between the project site in Patagonia, AZ and our Vail office, but will
primarily be located at the Patagonia site. Candidate must also be proficient in
Microsoft Excel.

Requirements

• 3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred.
• Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
• Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
• Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
• Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.

Nice To Haves

• Experience with Contract Manager or other contract management tool is preferred.
• Familiarization with Prolog, ERP systems and other related project management software preferred.

Responsibilities

• Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
• Handles document retrieval requests, and assists in document reproduction
• Maintains the master project/drawing / specification files as the repository of design /construction documents.
• Maintains transmittal logs and records and ensures compliance.
• Organize, prepare and box in-active records for archives, storage, retention and/or destruction.
• Responsible for maintenance of the project electronic and physical library records.
• Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
• Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.

Benefits

• Market Competitive Salary (paid weekly)
• Bonus Eligibility based on company, group, and individual performance
• Employee Stock Ownership Plan & 401K
• Industry Leading Health Coverage Starting Your First Day
• Flexible Time Off (FTO)
• Medical, Health Savings, and Wellness credits
• Flexible Spending Accounts
• Employee Assistance Program
• Workplace Wellness Programs
• Mental Health Program
• Life and Disability Insurance
• Employee-Owner Perks
• Educational Assistance
• Sundt Foundation - Charitable Employee-Owner's program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED