Document Coordinator

Floworks International LLC • Pasadena, TX

2d • Hybrid

About The Position

The Documentation Coordinator is part of FloWorks’ shared services team, supporting multiple departments and branch locations. This role is responsible for analyzing documentation requirements for customer purchase orders, sourcing and compiling documentation packages, and ensuring compliance with customer and vendor standards. The Documentation Specialist works closely with Expediters, Sales, and external partners as the primary point of contact for documentation-related activities.

Requirements

• High school diploma or GED required
• Intermediate level skills with Microsoft Office tools (Windows, Word, Excel)
• At least 1-2 years of experience in area of responsibility preferred

Responsibilities

• Gather, organize, copy, and distribute all required documentation for customer purchase orders.
• Coordinate documentation submittals in partnership with Expediters to meet project and customer timelines.
• Maintain up-to-date document sources and ensure the latest revisions are available through various channels, including vendor websites, internal documentation libraries, and hard copy literature.
• Manage documentation workflows and tracking using Smartsheet and other internal systems.
• Serve as a liaison between customers, vendors, and internal teams to ensure all documentation requirements are met efficiently and accurately.

Benefits

• Medical, Dental & Vision Insurance with multiple plan options
• Company-paid Life and Disability Insurance
• 401(k) with company match
• Health Savings & Flexible Spending Accounts
• Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
• Employee Assistance Program (includes 3 free counseling sessions)
• Identity Theft Protection at discounted rates

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees