ELT Office Assistant

Brigham Young University – Hawaii

2d•$16•Onsite

About The Position

The ELT Office Assistant provides administrative, operational, and program support for the ELT Department. This position assists faculty, staff, tutors, and students with office operations, communication, events, and departmental projects.

Requirements

Positive attitude and strong customer service skills
Organized, detail-oriented, and dependable
Able to work with diverse personalities
Comfortable using computers and office equipment
Familiarity with Microsoft Office and Canva (or willingness to learn)
Able to take direction and work with minimal supervision
Student employee in good academic standing
Minimum commitment of one year preferred
Ability to work up to 19 hours per week
High school diploma or equivalent
3 Months of General Work Experience
Typical office environment

Responsibilities

Administrative & Office Support: Greet visitors and assist with routine inquiries
Answer phones and handle departmental correspondence
File documents and assist with data entry
Maintain office organization and supplies
Perform clerical duties following established procedures
Monitor and maintain departmental printers by refilling paper, replacing toner, and assisting with ordering printing supplies when needed.
Printing, Design & Materials: Create, print, and distribute posters, flyers, programs, and certificates
Assist with Canva-based designs for department events and programs
Maintain editable templates for departmental materials
Use office equipment (copiers, scanners, printers)
Program & Event Support: Assist with logistics for ELT programs and events (e.g., English Evening Exchange, graduation activities)
Support room scheduling, attendance tracking, and communication with faculty and tutors
Assist with event setup, takedown, and basic AV support as needed
Mail, Facilities & Technical Coordination: Pick up and distribute departmental mail
Assist with submitting IT and Facilities Management service requests
Coordinate with campus offices as needed to support department operations
Organization & Resource Management: Help organize storage and resource areas
Assist with inventory tracking and surplus procedures
Perform other duties as assigned