Engineering Clerk/Admin

Aston Carter•City of Watertown, NY

2d•$20 - $25•Onsite

About The Position

Join a dynamic team as an Engineering Clerk, where you will handle printing, copying, and filing tasks to support the engineering department. Your role will ensure the accurate and efficient distribution of drawings and documents, maintaining meticulous records and utilizing a variety of office machinery.

Requirements

Administrative skills
Copying and printing expertise
Scanning proficiency
Experience with letters of transmittal
Filing and blueprint management
Log maintenance and document control

Nice To Haves

Previous administrative experience of 1+ year
General knowledge of Microsoft Word, Excel, and PowerPoint

Responsibilities

Prepare letters of transmittal for all drawings and sketches.
Ensure all prints and copies are made and properly distributed.
Interpret customer inquiries to determine the correct drawing distribution.
Make drawing prints, check prints, and copies as required by company personnel and divisions.
Ensure all printers, copiers, and telecopier machines are properly loaded with paper and functioning.
Inform drafting manager or chief drafter of any inoperable equipment or missing drawings.
Become familiar with various drawing filing systems used by all divisions.
File original tracings and sketches, discarding older revisions and any drawings marked void.
Set up and maintain engineering department job files, including filing of returned prints, check prints, foreign prints, correspondence, and other drafting documents.
Procure and return company job files as required by engineers and drafters.
Assemble information required by drafters to prepare drawings.
Process and maintain foreign blueprint files for completed jobs.
Become familiar with the operation, setup, and procedures for using office machinery such as the phone system, engineering drawing printer, telecopier, photocopiers, laser printers, engineering computer system, and scanner.
Maintain drawing transmittal record books, logging drawings out and in, and managing pages as jobs complete.
Log in returned prints and maintain a listing of foreign blueprints by job.
Process drawing numbers from the scoreboard to the card file weekly.
Set up reminders on each drawing transmittal, check reminders against the list of returned drawings, and issue requests for drawing approval as required.
Maintain a list of drawings to be archived as jobs complete and send prints to be archived bimonthly.