Environments Project Coordinator

Inizio Engage XD • Philadelphia, PA

1d • Hybrid

About The Position

As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senor Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in Philadelphia.

Requirements

• A passion for Environments/ Exhibitions and the events industry overall
• 1 to 2 years' experience within a project coordination role within exhibit/ booth planning or broader event planning
• The ability to maintain an organised approach across multiple projects with differing timelines
• Proficiency in Microsoft Office and experience of using project management tools
• A comfortability with travelling and attending onsite events globally
• A proactive and solution orientated mindset

Responsibilities

• Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget
• Help coordinate internal and external meetings including agendas, meeting notes and action points
• Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet
• Work alongside other Service Lines including Creative, Logistics and Live Production
• Assist in tracking budgets, client POs and invoicing using our company tools
• Support cost reconciliations and expense reporting post event
• Provide timely communication to Project Lead and across relevant delivery teams
• Prepare presentations and documentation for internal and client-facing use
• You will travel globally, participating in on-site set-up, delivery and breakdown
• Support the broader team onsite, being a point of contact for crew and suppliers

Benefits

• Great compensation package
• 23 days' annual leave plus public holidays, company closure over Christmas and personal days
• 3 days volunteering leave
• Private Medical Plan
• Life Insurance
• 401(K) Plan
• Hybrid working
• Group Income Protection

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed