Estimating Coordinator

Condon-Johnson & Associates•San Diego, CA

1d•$30 - $40•Onsite

About The Position

The Estimating Coordinator supports our Southern California estimating team by managing bid communications, organizing project documentation, and maintaining bid-tracking systems. This role is critical to ensuring our estimating process runs efficiently by keeping information current, organized, and accessible for active pursuits.

Requirements

Strong verbal and written communication skills
Excellent organizational and time management skills
Ability to manage multiple deadlines in a fast-paced environment
High attention to detail and accuracy
Ability to work independently and follow through on tasks
Proficiency in Microsoft Office (Outlook, Excel, Word)

Nice To Haves

Experience in construction, engineering, or estimating support
Familiarity with public works bidding, bid bonds, and prequalification processes
Experience with plan rooms, bid platforms, or construction document management systems

Responsibilities

Manage the CJASCBids email account, including all incoming and outgoing bid communications
Download, organize, and distribute bid documents to the estimating team
Review incoming opportunities for general scope and route for internal review
Track and maintain current bid documents, including addenda, RFIs, and revised drawings
Ensure all estimating files are accurately maintained on the server
Prepare bidders lists for public works projects
Maintain and update the Southern California bid database daily
Coordinate weekly estimating meetings, including scheduling, agendas, and follow-ups
Attend pre-bid meetings as needed
Request bid bonds and assist with prequalification applications
Coordinate hand delivery of bids when required
Assign design-build preliminary drawing requests to drafting and track progress
Support coordination between estimating, drafting, and operations teams
Provide backup support to the Office Manager
Assist with general office and administrative tasks as needed