Event Assistant

Cornerstone Chapel•Leesburg, VA

About The Position

The Event Assistant must be a detailed-oriented person with a heart to serve at Cornerstone Chapel and the ability to work efficiently in a changing environment. The duties and responsibilities of an Event Assistant center on supporting the administrative tasks of the Events Team. This individual will demonstrate the fruit of the Spirit in all interactions with congregants, volunteers, and staff. He or she will seek to perform all duties as unto the Lord, relying on the Holy Spirit for guidance, and completing all tasks with excellence.

Requirements

Minimum age of 18 required; Minimum age of 21 preferred
High School Diploma or GED required; Bachelor’s degree preferred
3 – 5 years of experience in an Event Coordinator or administrative support role preferred
Quick learner
Public Relations skills
Strong interpersonal skills
Excellent communication skills, both verbal and written
Problem solver
Efficient worker who is able to complete tasks in a timely manner
Proficient in the use of MS Office Suite
Able to walk and stand for prolonged periods
Able to perform occasional seated desk work at a computer
Light lifting may be required
Affirms Cornerstone Chapel’s Articles of Faith
Exemplifies Christian behavior in attitude, speech and actions towards others
Exhibits patience
Trustworthy; Able to maintain confidentiality in all aspects of the job
Teachable spirit
Occasional local visits to Cornerstone Christian Academy, as needed
20 hours per week; work hours will vary and will require flexibility

Responsibilities

Effectively communicates with Manager concerning any needs, issues, or concerns
Operates office equipment such as computers, printers/copiers, or phone systems, and requests repairs or updates when equipment malfunctions
Assists in the volunteer management process ( volunteer pipeline, communications, and management)
Supports calendar management (schedules annual and weekly meetings)
Records notes and meeting minutes for team meetings
Provides administrative support for the Director of Events
Tracks, organizes, and manages certificates of insurance for the various vendors who assist the events department
Assists with setup and tear-down for events
Collects credit card receipts and expense information from managers and submits to manager and accounting for approval
Provides expense information for department invoices and submits to manager and accounting for approval
Learns to operate new office technologies as they are developed and implemented like MS Loop and MS Planner