Event Assistant

Flyspace Productions LLC•Pittsburgh, PA

2d•$17

About The Position

Assistants provide logistical, physical, and administrative support to ensure the smooth execution of events. They play a key role in supporting the team by handling essential but foundational tasks. The pay rate is $17/hour.

Requirements

Must be at least 18 years old.
Entry-level position requiring minimal experience, though prior exposure to event production, operations, or warehouse work is beneficial.
Demonstrates reliability, a strong work ethic, and eagerness to learn.
Assistants must sit, stand, and walk for extended periods of time.
Assistants frequently must work outside in extreme weather conditions for extended periods of time.
Assistants may be required to use a computer with keyboard, telephone or handheld mobile device for extended periods of time, and office machinery as needed.
Assistants will be required to lift, push, pull, and carry up to 50 pounds, including event equipment such as tables, chairs, linens, audio, video, lighting, etc.
Assistants must be able to read, see, hear, and speak English.
Assistants must be able to independently travel to off-site locations.
Assistants may be required to safely operate a scissor lift with certification.
Willing to work a flexible schedule that may include long hours and irregular times, including weekends, nights, and some holidays.
Valid driver’s license.
Ability to obtain scissor lift and forklift certification if not already certified.
Ability to obtain DOT Med card if not already in possession.
In accordance with certain event requirements, Child Protection Clearances may be required.
Verbal and Written Communication
Organization
Efficient and diligent
Customer Service Orientation
Adaptability
Time Management
Attention to Detail
Collaboration/Teamwork
Problem Solving

Nice To Haves

Associate’s degree or Bachelor’s degree in hospitality, fine arts, art history, or related field preferred.
A DOT medical certification is not required; however, you will not be able to operate certain company vehicles without one.
prior exposure to event production, operations, or warehouse work is beneficial.

Responsibilities

Assist with on-site setup, operation, and teardown of event elements, such as furniture, décor, signage, or basic AV equipment.
Provide logistical support during events, such as replenishing supplies, running errands, or assisting guests under direction.
Follow instructions from Supervisors or Lead Technicians to complete tasks efficiently and to standard.
Perform hands-on tasks requiring physical effort, such as lifting, carrying, or assembling items.
Assist with the transportation of equipment, materials, or other resources between locations.
Ensure tools, materials, or equipment are staged and ready for use as directed by leadership.
Maintain basic records, such as inventory checklists, equipment logs, or task completion notes.
Provide updates on task progress or completion to Supervisors or Technicians.
Support team communication by relaying messages or confirming schedules as needed.
Participate in training or hands-on learning opportunities to develop knowledge of equipment, safety practices, and workflows.
Shadow experienced team members to build foundational skills and understanding of the role.
Demonstrate a willingness to take on new challenges and improve performance over time.
Adhere to all safety protocols and use personal protective equipment (PPE) as required.
Participate in pre-operation or pre-event safety briefings.
Report hazards, incidents, or equipment malfunctions to leadership promptly.
Assist with the execution of project-related tasks, such as staging materials, preparing equipment, or supporting on-site operations.
Follow instructions from team leadership to ensure tasks are completed on time and to standard.
Contribute to on-site organization and readiness by ensuring materials are properly handled and stored.
Support daily operational workflows by performing assigned tasks, such as organizing inventory or cleaning equipment.
Assist with the transport, setup, or breakdown of materials and equipment for operational needs.
Maintain an organized workspace and contribute to operational efficiency through reliable effort
Occasionally transition into a customer-facing role to resolve inquiries or provide direct assistance to attendees, as needed.
Perform assigned tasks with diligence, reliability, and adherence to standards.
Contribute to team success by maintaining a positive attitude and willingness to assist wherever needed.
Demonstrate a commitment to learning and growth within the organization.