Event Coordinator

Legends Global • Tacoma, WA

1d • $25

About The Position

Tacoma City Theaters is seeking a detail-oriented and enthusiastic Event Coordinator to join our events team. The successful candidate will be responsible for planning, organizing, and executing a variety of events, ensuring they are delivered on time, within budget, and to the highest standards.

Requirements

• Experience in event planning or coordination required (1-2 years required).
• Demonstrates strong organizational and time-management skills.
• Ability to solve problems quickly and effectively under pressure.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• Willingness to work flexible hours, including evenings, weekends, and holidays.

Nice To Haves

• Experience in hospitality, communications, or related field preferred.
• Familiarity with event management software and tools.
• Knowledge of industry-specific regulations and standards.
• Ability to handle multiple projects simultaneously.

Responsibilities

• Assist in the planning and coordination of events, including conferences, seminars, corporate meetings, weddings, theatrical productions, and social gatherings.
• Collaborate with clients to understand their needs and objectives and develop event concepts and themes.
• Coordinate with vendors, suppliers, and event staff to ensure all logistical aspects are managed efficiently.
• Develop and manage event timelines, schedules, and checklists to ensure all tasks are completed on time and communicated to internal stakeholders/departments.
• Oversee the setup, execution, and breakdown of events, including training and scheduling part time staff, ensuring all elements are executed according to plan.
• Ensure compliance with safety regulations and quality standards.
• Maintain accurate records of event activities, budgets, and expenses.
• Assist in managing event budgets, tracking expenses, and ensuring cost-effectiveness.
• Provide on-site support during events to address any issues that arise and ensure smooth execution.
• Assist in post-event evaluations to identify areas for improvement and gather feedback from clients and participants.
• Schedule front of house staff, security and concessions
• Collaborate with marketing and box office for Premium Experience program.
• Manage the overall execution of it from staffing to packet assembly.
• Be knowledgeable of the venue and history for tours.
• Assist in building and managing a public tour program.
• Other duties as assigned.

Benefits

• Overtime: time plus one half paid for weekly hours over 40
• Sick leave paid in accordance with Washington state law.
• Eligibility to participate in the following benefit plans: healthcare, health and flexible spending accounts, life insurance, disability, voluntary benefits, and retirement savings 401(k).
• Eligibility is based on average hours worked per week.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed