Event Coordinator

Kehoe Designs Inc • Chicago, IL

12h • Onsite

About The Position

THE EVENT COORDINATOR SUPPORTS THE EVENT AND SENIOR EVENT PRODUCERS INDEPENDENTLY WITH COORDINATING AND EXECUTING EVENT PROJECTS. THEY COORDINATE THE EVENT DETAILS FROM THE INITIAL CLIENT INQUIRY THROUGH SUCCESSFUL EXECUTION. THE EVENT COORDINATOR USES INDEPENDENT JUDGMENT AT TIMES AND REPORTS TO DIRECTOR OF SALES.

Each employee works together to strive to create the best design company by improving communication, showing genuine care for each other and the company, focusing on delivering quality, and demonstrating professionalism through personal excellence, with a shared passion, dedication, and commitment to providing exceptional value to our clients.

Requirements

• Bachelor’s Degree required. Hospitality emphasis preferred.
• 2-3 years’ experience in event production (particularly in a creative or event décor industry).
• Strong Microsoft Word, Excel computer skills.
• Familiarity with event planning software helpful.
• Ability to compute costs and analyze pricing and contract specifications.
• Strong project management skills and organization skills.
• Ability to deal effectively with diverse individuals at all organizational levels.
• Excellent customer service skills including tact and diplomacy.
• Proven ability to multitask and work in a fast-paced setting.
• Demonstrated ability to share skills and knowledge with others.
• Effective problem solving and mediation skills.
• Outstanding interpersonal communications and conflict management skills.
• Excellent attention to detail, highly organized, with outstanding follow-up skills.

Responsibilities

• Collaborates with Event Producers and supports them with proposals, sourcing design inspiration for decks, floor plans, client/consulting, and venue communication as well as acting as the liaison to all production departments.
• They are responsible for creating and organizing all pullsheets and sub-rental orders.
• Coordinating and overseeing all venue information: load in/ load out, scheduling, timelines, time management, and any special requirements.
• Supporting Event Producers with on-site walk-throughs, as well as day-of-event support when needed.
• Required to work evenings and weekends when needed.
• Responsible for scheduling meetings with Event Director, all Production Departments, Samples and acting as the sales and production liaison.
• Executes the coordination of client meetings and appointments.
• Assists Event Producer in securing event contracts, as well as creating and managing payment schedules.
• Responsible for executing events independently; this includes and is not limited to creating design proposals, design decks, walk-throughs, site visits, client meetings, and any other duties approved by management.
• Must be able to prioritize work loads of independent events and events with Event Producer.
• May stand in and represent the Event Producers as needed at events.
• Develops and maintains cooperative work relationships with all internal departments and external clients.
• May perform other duties as needed.

Benefits

• Overtime pay will be provided for hours worked beyond 40 in a workweek at 1.5x the regular rate of pay, in compliance with Illinois labor laws.
• Health Insurance: Medical, dental, and vision insurance options available full-time.
• Retirement Plan: 401(k) plan with company matching.
• Paid Time Off (PTO): In compliance with Illinois State Law.
• Training & Development: Opportunities for skill development and career advancement.
• Flexible scheduling, including evening and weekend availability.
• Safe and supportive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level